Executive Assistant to Group Managing DirectorExecutive Assistant to Group Managing DirectorLocation: Brand New Offices in Fremantle, WAType: Full-Time | Hybrid | Immediate Start PreferredAbout Weitj InvestmentsWeitj Investments is a proudly Aboriginal-owned enterprise group based in Fremantle, WA.
Our mission is to lead with cultural strength, business integrity and innovation across sectors that create real, lasting impact for Aboriginal communities.Our group includes:EON Protection – a national security and training companyGather Hospitality Group – a native food wholesale, manufacturing and venue management businessGather Foundation – a values-led not-for-profit that empowers Aboriginal leadership, participation and protection in the Australian native food industryIn 2024, in response to increasing exploitation of the unregulated native food sector, our founder launched the Gather Foundation as a powerful vehicle to ensure Aboriginal knowledge holders and businesses lead the future of Australia's native food economy.We're now seeking a high-performing Executive Assistant to support the Group Managing Director, enabling focus on strategic priorities and the continued growth of these culturally grounded, high-impact businesses.About the RoleAs Executive Assistant, you'll provide critical support to the Managing Director, acting as a gatekeeper, organiser, communicator, and coordinator across our leadership group.
This is a key role that ensures Weitj Investments runs smoothly at the top – supporting strategic decision-making, operational accountability, and stakeholder engagement.Key ResponsibilitiesCalendar & Travel Management: Proactively manage the Managing Director's schedule, travel and meetings to ensure optimal time use and strategic focusInformation Flow & Follow-up: Track key decisions, manage workflows, and ensure timely updates and actions are completed across business unitsGovernance & Reporting: Coordinate board submissions, divisional reports and governance documents in partnership with CEOs of EON Protection, Gather Hospitality and the Gather FoundationCommunication Support: Prepare high-quality presentations, briefing notes, and stakeholder correspondenceWeekly CEO Reporting: Ensure timely, accurate weekly reports from each division and consolidate for executive useOperational Streamlining: Identify ways to improve admin processes, templates and systems across business unitsExecutive Support Culture: Foster a respectful, collaborative and service-oriented culture through professional and confidential supportWhat You BringDemonstrated experience supporting C-suite or Managing Directors, especially across multi-entity environmentsExceptional time management, prioritisation and problem-solving skillsStrong governance capability, including the ability to coordinate board and executive-level reportingExcellent written and verbal communication skillsHigh integrity and discretion with confidential and culturally sensitive informationProficiency in Microsoft 365 (especially Outlook, Excel with formulas/pivots, PowerPoint, Word) and TeamsAbility to build trusted relationships across internal and external stakeholdersA values-driven mindset with cultural respect and an interest in Aboriginal self-determinationExposure to not-for-profits, social enterprise or values-based organisationsUnderstanding of business planning or project coordination (timelines, risks, dependencies)Familiarity with reporting frameworks and continuous improvement approachesWhat We OfferA stunning new headquarters in Fremantle, co-located with like-minded venturesFlexible and hybrid working arrangements, supporting wellbeing and balanceA rare opportunity to work across security, hospitality, and community sectorsCareer growth within a energetic and expanding Aboriginal-led business groupParticipation in innovative and nation-building projectsA workplace that prioritises inclusion, culture, leadership and real-world impactAccess to wellness programs, mental health support and staff development pathwaysHow to ApplyIf you're highly organised, thrive in a fast-paced, purpose-driven environment, and want to work at the heart of Aboriginal-led business innovation -we'd love to hear from you.Apply now with your resume and a cover letter telling us why you're the right person to support the mission and leadership of Weitj Investments.AI Job match analysis Salary match Number of applicantsYour application will include the following questions:Which of the following statements best describes your right to work in Australia?
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To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.What can I earn as an Executive Assistant
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📌 Executive Assistant To Group Managing Director
🏢 Weitj Investments
📍 Western Australia