About UsAbout Time For Justice (ATFJ) is a leading consultancy that provides holistic, trauma-informed support to survivors of institutional abuse and individuals navigating complex challenges. We connect clients with resources, advocacy, and compassionate care across Australia.
Who We're Looking ForWe are seeking an experienced, highly organised and proactive Personal Assistant to provide high-level executive support to our CEO. This role suits someone who is respectful of confidentiality, adaptable, and confident managing both professional and personal priorities in a fast-paced environment.
You will be a strong communicator with exceptional attention to detail, capable of anticipating needs, managing competing priorities, and helping the CEO stay focused on both day-to-day operations and longer-term goals.
Key Responsibilities
Executive & Calendar Management
* Manage and maintain multiple dynamic calendars with a high level of accuracy and foresight
* Ensure calendar entries are complete, organised, and purposeful, including relevant context, preparation notes, locations, and confirmations ahead of appointments
* Coordinate professional and personal appointments to support effective time management
* Proactively identify scheduling conflicts and resolve them independently where possible
Inbox, Communication & Coordination
* Manage and triage CEO inboxes daily, flagging urgent matters and ensuring all actionable items are responded to or appropriately delegated
* Liaise with lawyers, contractors, stakeholders, and professional contacts on behalf of the CEO
* Manage multiple incoming phone lines, ensuring calls and voicemails are logged, prioritised, and actioned
Executive Support & Goal Management
* Assist the CEO to stay on track with professional and personal goals through planning, reminders, and follow-ups
* Prepare meeting materials, attend meetings where required, and take detailed minutes
* Support planning and execution of strategic priorities, projects, and deadlines
Travel, Logistics & Personal Assistance
* Plan and coordinate travel, accommodation, itineraries, and related logistics
* Provide assistance with personal administration tasks (such as purchasing, bookings, rentals, or general organisation) in a professional and confidential manner
* Occasional local travel may be required for meetings, events, or errands across the Gold Coast and Brisbane
Marketing & Administration Support
* Provide assistance with mass communications, marketing coordination, and basic social media support as required
* Support general administration and operational tasks in line with ATFJ policies, procedures, and ethical standards
* Contribute positively to team culture and assist with other duties as directed
About YouTo be successful in this role, you will have:
* Demonstrated experience supporting senior executives in a PA or EA capacity
* Exceptional organisational skills and attention to detail
* The ability to work autonomously, prioritise effectively, and manage sensitive information with discretion
* Strong written and verbal communication skills
* A compassionate, professional approach, particularly when dealing with vulnerable individuals
* Confidence working remotely while remaining accountable and outcomes-focused
What We Offer
* A genuinely supportive and values-led team culture
* We offer a 9-day fortnight (RDO), so you can recharge with an extra day off every two weeks.
* Fully remote work setup with equipment provided
* Comprehensive training and ongoing support
To ApplyPlease submit your resume along with a cover letter addressing your suitability for the role.
Please Address the Following in Your Cover Letter
To help us understand your alignment with this role, please include short responses to the following:
To help us understand your suitability for this role, please include brief responses to the following:
* This role involves managing multiple priorities, deadlines, and competing demands for a busy CEO. How do you approach prioritisation and ensure important tasks are delivered on time?
* This is a fully remote role and involves working largely independently. How do you think you will go working remotely, including staying motivated, connected, and effective when you are not working alongside others?
* What experience do you have working with vulnerable individuals, and how do you approach communication in sensitive or high-trust environments?