Executive OfficerContract: 12-month contract, potential for extensionHours: FulltimeLocation: Armidale (some WFH available)Closing Date: Midnight 28th AprilYour new companyHays has partnered with a local educator seeking an experienced Executive Officer to join their Governance and University Secretary Portfolio.Our client is known for their commitment to academic excellence, innovative research and providing dynamic learning environments for personal and professional growth.Your new roleThe Governance and University Secretary Portfolio supports and enables governance within the organisation, you will be responsible for providing high-level executive support (including strategic and operational advice) to the Director Governance and University Secretary.Reporting to the Director Governance and University Secretary, key responsibilities include:Lead the support for the Director Governance and University Secretary, including preparation and coordination of correspondence, briefing notes, submissions and reports, prioritisation on complex and confidential issues including matters for discussion with University Council and other Committees.Undertake general Executive Officer duties, including conducting research and high-level analysis and drafting background papers including Council and committee papersSupport the Director Governance and University Secretary in the management of emergent and sensitive issuesDeveloping and presenting effective solutions to sensitive, multifaceted problems within tight timeframes and where there may be little or no precedent; ensuring that emerging priorities are dealt with accurately and expeditiously.Monitor key deadlines, follow-up responses, and initiate contact where deadlines are close or have been exceededResearch and provide innovative recommendations regarding policy and/or strategic issues; recommendations are discussed with the Director Governance and University Secretary before finalisation or referral to another area of the corporationEnsure the efficient conduct of meetings, taking meeting minutes, creating agendas and circulating papers, and following up with / circulating resulting actionsLimited diary management support may be requiredDevelop and maintain strong professional relationships with key stakeholders, always noting confidentialityWhat you'll need to succeedRelevant tertiary qualifications and/or proven experience delivering policy outcomes and strategic planning within a complex, sensitive and high-volume environmentPrevious experience as a senior executive officer, or similar roleDemonstrated experience in governance or providing high-level support to senior stakeholders, including board-level personsExperience in undertaking research and analysis and drafting reports/background papersAbility to use initiative, discretion and tact, maintaining confidentiality where requiredStrong communication skills, proven relationship-building experience with stakeholdersTech-savvy, able to quickly pick up new systems/technology platforms; experience in Board/governance platforms will be idealStrong organisational skills, able to manage competing deadlinesThe successful person will be required to complete a National Police Check prior to commencementWhat you need to do nowIf you're interested in this role, forward an up-to-date copy of your CV to ******.
Please include a short summary of your suitability for the role.Please note that only shortlisted candidates will be contacted.Commitment to Inclusion and DiversityHays Recruitment and the partnered organisation are committed to building a diverse workforce and strongly encourage applications from Aboriginal and/or Torres Strait Islander Australians, people with disability, people from diverse cultural and linguistic backgrounds, mature aged workers and LGBTQIA+ people.
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