About the Company:
A founder-led company, Adelaide Earthmoving Contractors (AEC) has experienced rapid growth in its 5-year history. We are a leading civil construction company specialising in earthmoving, drainage, and infrastructure projects. We pride ourselves on delivering high-quality work across all projects while maintaining a strong focus on safety, efficiency, and teamwork.
Position Overview:
We are seeking a proactive and detail-oriented Finance & Business Officer to join our team in a key role to mature our financial and business processes. As the lead member of the office function, this position plays a key role in supporting daily office operations, assisting project staff, and managing all financial responsibilities to ensure smooth business and financial processes.
Key Responsibilities:
Office Administration:
* Manage general office operations including correspondence with directors/project managers/supervisors/clients.
* Assist with preparing and formatting project documentation, quotes, and reports.
* Maintain accurate company and employee records.
* Employee onboarding.
* Coordinate logistics for meetings, training, and project scheduling.
* Provide administrative assistance to Project Managers and site teams as needed.
Bookkeeping & Finance:
* Process accounts payable and receivable transactions in a timely and accurate manner.
* Reconcile bank accounts, credit cards, and supplier statements.
* Provide timely cashflow forecasts and management financial reports as required.
* Prepare and lodge Activity Statements
* Process payroll, superannuation, and all associated costs (incl. payroll tax and work cover)
* Complete month-end closures, job cost tracking, and management financial reporting.
* Work with external accountants to prepare Financial Statements and Tax Returns.
Compliance & Recordkeeping:
* Ensure project and company compliance with safety, quality, and environmental policies.
* Maintain accurate filing of subcontractor compliance documentation (insurances, licenses, etc.).
* Support WHS and QA documentation management systems.
Skills & Qualifications:
* Postgraduate qualifications in Accounting, Finance, or Business Administration desirable
* Proven experience in office administration and bookkeeping, ideally within the construction or civil industries.
* Proficiency with accounting software (Xero) and Microsoft Office Suite.
* Strong organisational skills and attention to detail.
* Excellent communication and interpersonal skills.
* Ability to work both independently and as part of a team.
What We Offer:
* Competitive remuneration packages.
* Supportive and friendly team environment.
* Opportunities for professional development within a growing company.