Executive Assistant to Chief Executive Officer and Mayor
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Executive Assistant to Chief Executive Officer and Mayor
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Join to apply for the Executive Assistant to Chief Executive Officer and Mayor role at City of Holdfast Bay
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This range is provided by City of Holdfast Bay. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
A$92,941.00/yr - A$99,761.00/yr
If you are an experienced Executive Assistant with strong organisational and communication skills, we encourage you to apply
The Executive Assistant to the CEO and Mayor will:
Provide high-level executive, administrative, and organisational support to both offices.
Manage complex diaries, schedule appointments, and coordinate travel and event commitments.
Draft, format, and prepare correspondence, briefings, agendas, and reports with accuracy and attention to detail.
Support the organisation and delivery of corporate and civic events, including staff meetings, Town Hall sessions, and community functions.
Prepare meeting agendas, take clear and accurate minutes, and ensure follow-up actions are completed.
Process financial documentation such as purchase orders and invoices in line with governance requirements.
Act as the first point of contact for the CEO and Mayor, liaising with elected members, staff, government representatives, and the community.
About You
This role requires a professional with strong organisational skills and a track record of supporting senior executives in complex environments. The successful candidate will bring:
Proven experience as an Executive Assistant or in a comparable role, ideally within government or a similarly structured organisation.
High-level written and verbal communication skills, with the ability to prepare professional documentation and correspondence.
Strong judgement and discretion in managing confidential information.
The ability to manage competing priorities with accuracy and efficiency.
Strong interpersonal skills to liaise effectively with a wide range of stakeholders, including elected members, government representatives, and community members.
Proficiency with Microsoft Office and corporate systems, with experience in records management and financial administration.
Salary: $92,941 – $99,761 per year + superannuation
Applications close: 9am on 8 September 2025
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative, Public Relations, and Customer Service
* Industries
Office Administration, Civic and Social Organizations, and Government Administration
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