North Sydney | $80,000–$100,000 super depending on experience Monday–Thursday in the office, Friday WFH Genuine variety across EA, commercial support, sales admin, and operations The role We are partnering with a high-growth, infrastructure and media business that acquires and manages outdoor advertising assets across Australia. They are seeking a highly organised, commercially minded EA to support the Australian Managing Director while providing hands-on commercial and operational support across deals, sales activity, and day-to-day operations. This role is roughly 50% EA and 50% commercial support – ideal for someone who wants variety, visibility, and to be a true right hand to a busy MD. You will provide high-level executive support to the MD while helping keep commercial pipelines, proposals, and operational processes moving. You’ll be the trusted organiser, problem-solver, and first point of contact on the MD’s behalf. Key responsibilities in this role include: Providing proactive EA support to the MD: managing diary and inbox, coordinating domestic and international travel, processing expenses, taking meeting minutes, and handling calls and enquiries in his “voice.” Supporting commercial and sales activity: preparing proposals and pitch decks, coordinating deal documents and finders’ fee agreements, researching property owners, sending lead letters, and assisting with email campaigns and newsletters. Managing sales and admin workflows: responding to incoming leads, conducting initial discovery, and updating CRM tools such as Pipedrive and related trackers. Overseeing financial and invoicing administration: sending and tracking invoices, approving and following up in finance systems, checking payments, and liaising with head office on queries. Coordinating office, IT, and operations: managing stationery and supplies, coordinating IT equipment and vendors, and ensuring smooth day-to-day office operations. Acting as a central stakeholder contact: engaging professionally with property owners, landlords, media partners, contractors, and suppliers on behalf of the MD and the business. About you You are a motivated, detail-oriented operator who enjoys being close to the action and supporting both an executive and the commercial side of the business. You’re comfortable in a fast-paced environment and confident juggling competing priorities. You will bring: Strong EA/PA experience supporting a senior leader in a commercial, financial, property, or media environment. Excellent organisational and coordination skills with high attention to detail and follow-through. Strong Excel skills and solid PowerPoint capability. Financial literacy and experience with invoicing and basic financial processes. Clear, articulate written and verbal communication skills. A proactive, solutions-focused mindset with the ability to anticipate needs and operate with minimal supervision. Confidence managing multiple workstreams and deadlines in a small, growing team. Nice to have (not essential): Experience in private equity, infrastructure funds, banking, M&A, or corporate finance. Background in real estate/property, media agencies, or advertising agencies. Experience working with international stakeholders. Degree-qualified with a few years’ experience in a commercial, operations, or EA role. On Offer High visibility and direct access to the MD, with international exposure and involvement in live deals. A fast-paced, growth environment where the EA remit is expected to expand and evolve as the business grows. Genuine variety across EA, commercial support, sales admin, and operations. While there is no guaranteed, the business is scaling, and there will be opportunities to broaden your responsibilities and influence over time. How to Apply : Please apply by submitting your resume (in Word format) via the "Apply Now" tab to be considered for the role. What Next: Applications will be reviewed for this role, and only suitable applicants will be contacted. We also encourage you to visit our website and create a job alert that will immediately flag you when new opportunities appear https://www.alexanderappointments.com.au/job-alerts