Job Title: Executive Assistant / Office & Business Manager (11-Month Maternity Leave Cover)
Location: Geelong – On-site
Job Type: Full-time, Fixed-Term (11 months)
Salary: Competitive, based on experience
Industry: Property Valuation / Professional Services
About Us
Preston Rowe Paterson (PRP) is a trusted name in the property valuation industry, known for delivering accurate, independent, and timely valuation services across residential, commercial, industrial, and specialised asset classes. With a strong client base and a commitment to integrity and professionalism, we're proud of our collaborative culture and reputation for excellence.
We're currently seeking an experienced and reliable Executive Assistant / Office & Business Manager to join us on an 11-month fixed-term contract to cover maternity leave, starting early November. This is a critical role supporting our managing director & leadership team and keeping our operations running smoothly—perfect for someone who enjoys variety and responsibility.
About the Role
This is a unique, hybrid role combining high-level executive support, office management, and light business operations. You'll work closely with the Managing Director and senior valuers to streamline workflows, manage the office environment, and support business-critical functions like HR & Compliance.
Contract Duration: 11 months, with a handover period at the beginning and end of the contract to ensure a smooth transition.
Key Responsibilities
Executive Support
* Manage the calendar, inbox, and travel schedule of the managing director
* Coordinate meetings, minutes, and follow-ups across leadership and client groups
* Act as a key liaison between the managing director and staff, clients, and stakeholders
Office & Operations Management
* Oversee the day-to-day operations of the office, ensuring a professional and well-functioning environment
* Support internal teams, helping with schedules, deadlines and communication to ensure smooth workflow
* Manage office supplies, equipment, and relationships with service providers
* Ensure the team has the tools, systems, and support they need to perform at their best
* Organise business travel, accommodation and events
Business Support
* Assist with onboarding of valuers and admin staff, including IT setup and induction packs
* Manage HR-related tasks such as employee records, leave tracking, and compliance with workplace policies
* Maintain compliance records, accreditation renewals, and company registers
* Support internal bookkeeper with accounting tasks such as invoicing, expense reconciliation, and accounts assistance when required
* Monitor job tracking systems (e.g. ValEx) and ensure data accuracy and workflow efficiency
* Help identify and implement process improvements across the business
* Support key business projects and initiatives, helping manage timelines, resources and deliverables
About You
You're a highly organised, adaptable, and discreet professional who can manage multiple priorities while maintaining attention to detail. You enjoy working in a tight-knit team and understand the nuances of a professional services environment—especially one with external clients and industry compliance.
You'll Bring:
* Experience in an Executive Assistant, Office Manager, or Business Support role
* Experience in (or an understanding of) the property, valuation, or professional services industry
* Excellent written and verbal communication skills
* Strong organisational and problem-solving abilities
* High proficiency with Microsoft Office (Word, Excel, Outlook) and confidence with picking up external systems (such as ValEx)
* A proactive, no-task-too-small attitude and strong professional discretion
* Prior experience supporting compliance, HR, or finance processes is a plus
Why Join Us?
* Step into a pivotal role during a key period for the business
* Work closely with experienced leaders in a collaborative and professional environment
* Gain valuable experience in a respected and growing firm
* Flexible hybrid working arrangements available
* Competitive salary and modern office in Geelong
How to Apply
If you're ready to take on this dynamic fixed-term opportunity and contribute to the success of our business during this period, apply now with your resume and a cover letter highlighting your relevant experience and why you're a great fit for this role.