Vehicle Stock Control & Registrations Coordinator – Automotive Dealership Group
Booval, Ipswich | Join an Award-Winning Team
2023 & 2024 Toyota Metro Dealer of the Year
Ready to take the lead in your next career move?
We're looking for a motivated and experienced professional to step into the role of Vehicle Stock Control and Registrations Coordinator at Llewellyn Motors – home of the 2023 & 2024 Toyota Metro Dealer of the Year
This is more than just a Stock Controller position, it is your chance to showcase your leadership skills, streamline key operational processes, and contribute to the continued success of a top-performing dealership.
About Us
Llewellyn Motors is a proudly family-owned and operated dealership group based in Booval, Ipswich. Just minutes from major transport links and easily accessible from Brisbane's southern and western suburbs, as well as the Lockyer Valley.
We represent a premium line-up of leading automotive brands, including Toyota, Hyundai, Subaru, GWM, JAC Motors, and GMSV. With a long-standing reputation for excellence, we combine exceptional customer service with a strong, supportive team culture.
At Llewellyn Motors, people come first, whether it's our customers or our team. That's why we're known as one of the most trusted and respected dealerships in the region.
The Opportunity
We're looking for an experienced and motivated Vehicle Stock Control & Registrations Coordinator to join our growing team.
In this newly created role, you'll play a key part in supporting our Sales and Administration departments, taking ownership of stock control and vehicle registration processes across our multi-franchise dealerships, whilst providing support and mentorship to the wider team.
If you bring strong attention to detail, a proactive approach, and the confidence to lead and improve processes, this is your chance to make a real impact with the added benefits of career growth and long-term stability in a supportive, fast-paced environment.
Key Responsibilities
Your day-to-day responsibilities will include:
- Manage vehicle stock for assigned manufacturers and coordinating deliveries in line with customer and dealership timelines.
- Coordinate repair orders for accessories and vehicle prep to support smooth delivery workflows.
- Manage freight bookings and liaise with internal departments and external dealers.
- Maintain up-to-date digital and physical inventory records, including deliveries, transfers, and disposals.
- Identify and resolve stock discrepancies in collaboration with the Sales Management team.
- Prepare stock reports and provide data insights to support decision-making.
- Ensure clear communication across all teams involved in sales, delivery, and registration.
- Drive efficient month-end and year-end processes to meet strict timelines and Manufacturer expectations.
- Provide leadership, mentorship, and guidance to team members, fostering a collaborative and high-performance team culture.
- Assist with compliance, manufacturer requirements, and internal reporting.
- Support continuous improvement of stock control processes and contribute to ensuring compliance and manufacturer standards
- Remain abreast of Manufacturer bulletins, recalls and notifications and communicate accordingly
What We're Looking For
To succeed in this role, you will ideally bring:
- Proven experience as a Vehicle Stock Controller in a dealership environment, with sound knowledge of the QLD vehicle registration process
- Strong leadership qualities with the ability to mentor and motivate team members
- High-level organisational and problem-solving skills
- Exceptional attention to detail, with a focus on accuracy and process efficiency
- Clear and confident communication skills, with the ability to collaborate across departments
- The ability to manage multiple priorities under pressure and to strict timelines
- A proactive, solutions-focused mindset with a commitment to continuous improvement and team success
What You'll Get in Return
We believe excellent people deserve great benefits. At Llewellyn Motors, we offer:
Competitive salary, paid weekly
Company vehicle + monthly fuel allowance
Free uniforms + laundry allowance
Relaxation room on-site for staff breaks
Supportive, inclusive, and rewarding team culture
Group-wide discounts on vehicles, servicing, and parts
Extensive opportunities for professional development – both internal and manufacturer-led
Access to our Employee Assistance Program, discounted health insurance, and more
Ready for a Better Work-Life Balance?
If you're seeking a rewarding role without the hassle of long city commutes, this is your chance to build your career close to home while contributing to an award-winning team that genuinely values its people.
Apply Now
To take the next step in your career, please send your Resume and Cover Letter to:
Jonathan Minns, Chief Financial Officer, E:
Join Llewellyn Motors – an Equal Opportunity & Gender Diverse Employer – where careers grow and success is shared
📌 Vehicle Stock Control
🏢 Llewellyn Motors
📍 Ipswich