AtICS, we're passionate about delivering exceptional corporate services, compliance support, and business solutions to our clients.
Our team thrives in a collaborative, energetic environment where we combine professionalism with creativity and innovation.
As we continue to grow, we're looking for anAdministrative Assistantto join our team and help keep everything running smoothly behind the scenes.
About Us
AtICS, we're passionate about delivering exceptional corporate services, compliance support, and business solutions to our clients.
Our team thrives in a collaborative, energetic environment where we combine professionalism with creativity and innovation.
As we continue to grow, we're looking for anAdministrative Assistantto join our team and help keep everything running smoothly behind the scenes.
About the role
We're looking for a proactive and organisedAdmin Assistantwho enjoys variety in their day.
You'll be supporting our team with a mix of administrative, creative, and operational tasks — from managing documents and client accounts to helping create social media content and coordinating events.
This role also offers an exciting opportunity to grow into a client-facing Virtual Assistant (VA) role, where you'll support our clients directly with administrative and business support needs as your experience develops.
Key Responsibilities
Client Support & DocumentationAssist with Hubdoc and client account work: uploading, reconciling, and maintaining accurate digital records.
Social Media & Content CreationHelp manage our social media channels, create and schedule posts, and assist with video/reel content for marketing campaigns.
Event SupportProvide hands-on assistance with event planning, logistics, and setup for both client and internal events.
HR & Office AdministrationSupport the creation and organisation of HR documents and assist with general office administration and coordination tasks.
Client VA Work (Future Growth)Develop your skills and knowledge to take on Virtual Assistant work for IC services clients, supporting their day-to-day operations and helping them stay organised and efficient.
General Admin SupportAssist the IC services team with daily administrative duties, ensuring smooth and efficient operations across the business.
About You
You're a detail-oriented multitasker who loves helping others and keeping things organised.
You'll thrive in a role that mixes administration with creativity and collaboration.
You'll bring:
Strong organisational and time-management skills
Excellent communication and writing ability
Confidence using Microsoft Office and online platforms: Hubdoc, Xero and Servicm8 experience a bonus
Familiarity with social media tools (Instagram, Canva, Zoho Social, etc.)
A positive attitude and a willingness to learn
Experience in admin, marketing, or client service roles (preferred but not essential)
An interest in developing into a client-facing Virtual Assistant role
Why Join IC services?
Supportive, close-knit team culture
Opportunity to learn across multiple areas of business
Varied and engaging workload
Clear pathway to grow into a VA role for clients
Room to grow with a progressive company
Work that makes a real impact on our clients and community
If you are interested in this opportunity, pleaseapply now.
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