About Our Client
Our client is a global law firm that operates across all major global business hubs, including key locations in Asia such as Singapore, Hong Kong etc. The firm fosters a collegial and professional environment, emphasising mentorship through structured training programs. They actively encourage social engagements & networking opportunities. It's strategic focus on energy transition, & clean tech positions it well for long-term growth. In line with the firm's growth ambitions in Asia, we are looking for an Asia - Head of Administration (based in Singapore) to lead the operational functions in Asia. This is a replacement headcount and is a " COO - Asia" equivalent role in most other competing setups.
Job Description
Reporting to the UK, this hire must be very comfortable in a highly matrix structure as it will have dotted lines to various functional heads such as CHRO, CFO, CAO & the Asia Managing Partner.
This is a senior executive responsible for leading a (direct + indirect) team of 50 in Asia across finance, HR, IT, marketing, compliance & L&D. The incumbent has been with the firm for more than two decades and has grown with the role - indicating the firm's strong ability to retain and grow key talent. In this role, you :
* Oversee office operations including facilities, HR, finance, IT, and legal support services for Asia.
* Support budgeting, forecasting, and cost control initiatives.
* Ensure the integrity of the Firm's administrative and client records both digital and physical. Oversees record management and retention policies and implementations.
* Act as local project manager / steering committee member for technology, policy or process rollouts and other Firm initiatives.
* Ensure regulatory compliance and risk management across administrative functions.
* Work closely with the Asia Managing Partner to identify candidates for internal promotion to special counsel and / or the partnership and prepare initial drafts of memoranda supporting such.
* Collaborate with internal stakeholders across Asia, Europe & US to support large scale system rollouts and / or firm wide events.
The Successful Applicant
* MBA or Bachelors in Business Administration, Finance, or another relevant discipline.
* More than ten years in a law firm, with a strong track record of leading teams in the Asia region.
* Strong leadership, strategic thinking, negotiation, and communication skills.
* Strong organizational skills and an ability to prioritize, meet deadlines and work well under pressure.
* Demonstrated team-building capabilities. Resourceful, proactive self-starter able to complete simultaneous projects with minimal supervision.
* Familiarity with Workday or other HRIS systems would be useful.
* Flexibility to travel and attend calls across time-zones on an ongoing basis.
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