About ese-recruitment:
A leading Australian engineering company that designs and manufactures a range of specialized road construction equipment with a focus on products tailored to the unique demands of Australian conditions.
We are committed to innovation, quality and delivering solutions that meet our clients' needs. We offer a supportive and engaging work environment where you can grow and develop your skills.
About the Role:
This pivotal role is responsible for managing administrative and purchasing tasks, including processing purchase orders, communicating ETAs and providing general office administration support.
You will collaborate with various departments to streamline procurement workflows, ensuring efficient purchasing processes while adhering to company policies.
Purchasing:
* Manage the full procurement process from quoting to order completion, including approvals, issuing POs and tracking delivery ETAs.
* Generate weekly reports on outstanding orders, deliveries and stock levels.
* Maintain accurate vendor and customer data in our inventory control system.
* Review and approve invoices, liaising with accounts for timely payments.
* Report data discrepancies to the inventory coordinator.
* Allocate purchases to relevant business functions (new builds, service work, consumables).
* Cultivate strong supplier relationships to negotiate favorable terms.
* Proactively identify and resolve supply chain issues.
* Manage office consumables (refectory and general office supplies).
Administration:
* Assist the operations manager with policy documents.
* Coordinate catering for meetings and training.
* Compile equipment documentation for new machinery.
* Maintain accurate records and filing systems.
* Provide general office administration support.
* Prepare reports, presentations and other business documents.
* Assist with staff travel arrangements.
* Maintain an organized office environment.
Requirements:
* Proficiency in Microsoft Office Suite.
* Excellent communication and interpersonal skills.
* Strong organizational and time management abilities.
* High attention to detail and accuracy.
* Ability to thrive in a fast-paced environment and multitask effectively.
* Proactive and problem-solving approach.
* Experience with inventory control systems (training provided).