Executive Assistant and Project Officer, Head of School
Opportunity for a talented executive assistant to support the Head of School of Pharmacy.
Full-time fixed term contract until December.
Base Salary starting from $103,185
plus 17% superannuation.
About the opportunity
The Sydney Pharmacy School seeks an Executive Assistant (HEO 6) to provide a full suite of professional executive support services to the Head of School and Dean. The role is the first point of contact representing the Head of School and requires extensive administrative and organisational skills to manage a high volume of activity, client service, tact and diplomacy. Key to success is the ability to prioritise matters brought to the Head of School and to deliver excellent administrative support to academic and professional staff and students.
Possible secondment opportunity for internal staff members.
Your key responsibilities will be to:
Provide broad, high-level professional executive support to the Head of School and effectively manage general day-to-day office operations and administration activity.
Build and manage effective working rapport with key stakeholders and staff across the University.
Provide project-office support for delivery of school projects.
Provide school-specific administration services and support.
Facilitate ongoing communication with a broad range of stakeholders, proactively addressing concerns and collaborating with team members to continuously improve stakeholder relations.
Manage general day-to-day and administration activities for the Head of School, ensuring quality application of and compliance with University administration policies and procedures.
About you
Demonstrated experience with diary management and front-line interaction with visitors.
Excellent time-management skills, including the ability to prioritise workload to meet multiple deadlines and maintain attention to detail in a high-volume environment.
Excellent verbal and written communication skills, with experience handling a wide range of enquiries and providing exceptional customer service.
Proactive and positive approach to problem solving and process improvement.
Excellent skills in the Microsoft Suite of products.
Experience with project or event coordination.
Relevance bachelor's degree is preferred.
Work Rights
You must have unrestricted work rights in Australia for the duration of this employment. Visa sponsorship is not available for this appointment.
Pre-employment checks
Employment is conditional upon satisfactory completion of all required pre-employment or background checks. Continued employment is conditional upon the maintenance of all relevant clearances and background check requirements.
EEO statement
At the University of Sydney, we are committed to diversity and inclusion, supporting Aboriginal and Torres Strait Islander peoples, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. The University is an Australian Workplace Equality Index (AWEI) Gold employer.
How to apply
Submit a cover letter, CV, and any additional supporting documentation via the
Apply
button on the job posting page. If you are a current University employee or contingent worker, log into your Workday account and navigate to the Career icon. For a confidential discussion or reasonable adjustments, contact Rachel Yazigi, Recruitment Operations, by email.
Positions are available for immediate start. For further details, view the Position Description linked on the job page.
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