* Provide high-level executive support in a fast-paced clinical setting
* Work closely with senior leaders in Women's & Newborn Services
* Be part of a leading tertiary hospital in Western Sydney
Manage executive operations, coordinate workflows and deliver high-level administrative support within a dynamic Women's & Newborn health environment.
Employment Type: Permanent Full Time
Position Classification: Administration Officer Level 6
Remuneration: $83,554.58 - $85,530.06 per annum
Hours Per Week: 38
Location: Westmead Hospital
Where you'll be working
Westmead Hospital is a renowned tertiary referral centre delivering world-class healthcare, education and research. Join the Women's & Newborn Health team, where collaboration, professionalism and patient-centred care drive everything we do.
* Work within a high-performing and supportive executive team
* Be part of a busy, complex and rewarding healthcare environment
* Contribute to a service focused on delivering excellence in care
* Collaborate with internal and external stakeholders across the district
* Access opportunities for growth and professional development
What you'll be doing
In this pivotal role, you will provide high-level executive, secretarial and administrative support to senior leaders within a fast-paced and sensitive clinical environment.
* Manage executive diaries, communications and workflow priorities with autonomy
* Prepare high-quality correspondence, briefings and presentations to strict standards
* Coordinate meetings, agendas, minutes and follow-up actions
* Screen and triage high-volume communications, ensuring timely responses
* Maintain records, systems and office operations to support service efficiency
Ready to make a difference?
Join NSW Health and play a key role in supporting exceptional patient care while advancing your career in a values-driven, purpose-led organisation. Apply now.
How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.
* Excellent, demonstrated written and verbal communication skills with proven ability to prepare and review complex correspondence within a senior executive environment, including but not limited to briefing notes, ministerials and advice to internal; and external clients.
* Demonstrate comprehensive and successful experience in providing high level executive assistance and support to a senior executive including a proven capacity to operate effectively in a complex environment demanding confidentiality, flexibility and discernment.
* Proven high level organisation skills including the ability to problem solve, prioritise workload, multi-task and meet deadlines supported by a demonstrated capacity to exercise initiative and judgement.
* Demonstrated ability to independently and effectively managing the diary and emails of a busy senior manager and being able to competently and confidently make appropriate decision and progress issues on their behalf.
* Demonstrate ability to identify issues of relevance, sensitivity and confidentiality, to interpret complex information and advice and use discretion in knowing when to escalate matters of importance and/or urgency.
* Advanced proficiency in the use of the Microsoft suite of office products, Content Management Systems and an ability to effectively utilise an electronic document management system such as HPRM.
Requisition ID: REQ647324
Applications Close: 28th May 2026
Need more information ?
* Find out more about applying for this position.
* Review the detailed Position Description for insights into role requirements and criteria.
* Explore the selection process, employment checks, outcomes and notifications.
* For inquiries about the role, contact Julie Swain on 0417039395 /
People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.
Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations. For more information, please visit https://www.steppingup.health.nsw.gov.au/ .
Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.
Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.