Rennick & Gaynor is a busy, mid-sized law firm that has been providing legal services in Melbourne and regional Victoria since 1919. We have offices located in Hawthorn East and Geelong.
Due to the expansion, we are seeking a highly motivated and energetic all-rounder for a full time (or part-time) position as a Legal Secretary and Receptionist to support our Geelong office team starting immediately. The successful applicant will show initiative and exceptional attention to detail with neat corporate presentation. Previous experience in a law firm as a paralegal is preferred. Probate Clerk experience would be beneficial but not essential.
**Responsibilities**:
Some duties for the position may include:
- Reception, general secretarial and office administration duties
- Client liaison and database management
- Data entry and billing, including understand trust accounts and associated financial responsibilities
- Assisting the Partner and senior lawyers
- Managing incoming and outgoing communications
- Calendar management and preparation of meeting rooms
- Closing and archiving files
- Drafting correspondence to clients and third parties
- Managing incoming and outgoing mail
**About You**
The ideal person we're looking for is a friendly and approachable team player, who has:
- Exceptional attention to detail
- Aims to provide a 5-star client experience
- Enthusiastic attitude
- Excellent communication skills both written and verbal
- Accurate typing
- Knowledge of Microsoft Office and Leap legal software an advantage
- Knowledge of accounting or bookkeeping an advantage
- Excellent organisational skills with the ability to multi-task and prioritise
- Able to work autonomously, be flexible, use initiative and a team player
- Must be reliable
**About Us**
Our entire team are supportive, friendly and focused on being progressive. We pride ourselves on working together, whilst focusing on quality legal services and the whole client experience.
Salary commensurate with experience and opportunity for career progression encouraged.
No Agency enquiries.
📌 Legal Secretary / Receptionist
🏢 Rennick & Gaynor
📍 Geelong