Office Manager - Executive Assistant - Southern Highlands, NSW
We are seeking a highly motivated, proactive self-starter to provide critical operational and executive support to our Managing Director based in Southern Highlands with operations across Australia, New Zealand, Asia and Europe.
This pivotal, high-output role blends Executive PA duties, office management, accounts administration, sales support, and the implementation of AI-driven digital systems.
If you thrive in a dynamic, fast-paced environment and possess the agility to take full ownership of diverse responsibilities with minimal supervision, we encourage your application.
The Opportunity Reporting directly to the Managing Director, you will be instrumental in managing critical business functions, driving efficiency, and supporting strategic growth.
Your responsibilities are varied, ensuring no two days are the same.
Key Responsibilities
Executive & Office Support: Provide daily PA support (calendar, international travel, scheduling) and manage office operations, documentation, and executive workflows.
Accounts & Finance: Assist with banking, payment processing, essential financial admin, and invoicing using Xero.
Sales & Operations: Support machinery buying/selling/trading across AU, NZ & EU.
Prepare sales documents, manage listings on global trading portals, and coordinate with international stakeholders.
Systems & AI Implementation: Drive the adoption of high-tech tools, including AI, to improve efficiency in trading, inventory management, and internal processes.
Maintain systems and ensure data integrity.
Marketing & Digital: Manage and create engaging content and update online advertising campaigns.
Skills & Experience Profile
Proven proficiency with Xero, banking tasks, and financial administration.
Strong competency in social media management, content creation, and digital marketing.
Comfortable using AI tools, automation, and quickly adopting new technology.
Exceptional organisational, communication, and multitasking abilities.
Demonstrated ability to work autonomously and effectively with minimal supervision.
Experience in construction or agricultural equipment, farming machinery, or related industrial sectors is beneficial.
We are looking for a professional who is:
Highly motivated, adaptable, and a fast learner.
Solution-oriented and possesses a strong problem-solving mindset.
Confident, energetic, and dependable in a busy, high-output environment.
Package & Benefits
Key support role with direct exposure to the Managing Director and international markets.
Involvement in the implementation of modern, AI-driven business systems.
Genuine career growth potential within a fast-growing business.
Flexibility in work arrangements once established in the role.
Based in the attractive Southern Highlands location.
Apply Now: If you are a driven, confident operator who thrives on variety and wants a role with real global impact, please submit your resume and a concise cover letter.
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