Facilities coordinator

Location: Bendigo, VIC

Employment Type: Full-Time, 12-Month Contract

Hours: Monday to Friday, Standard Business Hours

Work Arrangement: 100% Onsite

About the Role

An opportunity exists for an experienced and organised Facilities Coordinator / Receptionist to support the day-to-day operations of a busy office and depot environment in Bendigo.

This role combines front‐of‐house reception responsibilities with workplace and facilities coordination, ensuring employees, visitors and contractors experience a safe, well‐maintained and professional workplace. You will be the key contact for workplace‐related requests, coordinate facilities services, and provide administrative support across a broad range of operational activities.

The successful candidate will be highly organised, proactive and comfortable managing multiple priorities while building strong relationships with internal and external stakeholders.

Key Responsibilities

• Act as the first point of contact for visitors, employees and contractors
• Provide professional front desk reception and customer service support
• Manage reception operations, enquiries and visitor sign‐in processes
• Coordinate meeting room bookings, room setup requirements and facility readiness
• Manage incoming and outgoing mail, courier services and mailroom activities
• Arrange catering for meetings, training sessions and workplace events
• Order and maintain office supplies, stationery, furniture and kitchen consumables
• Build and maintain effective relationships with key site stakeholders
• Manage facilities‐related requests including maintenance, cleaning, air conditioning, grounds maintenance, office equipment and workplace services
• Coordinate contractors and service providers for property maintenance and workplace projects
• Monitor contractor activities and communicate progress updates to stakeholders
• Liaise with building management and external providers to ensure services are delivered effectively
• Schedule and coordinate preventative maintenance activities and essential building maintenance requirements
• Assist with workplace compliance activities and maintain relevant records and documentation
• Raise, track and monitor facilities requests through workplace management systems
• Process invoices and support accounts administration activities, including SAP invoice processing
• Ensure workplace health, safety and property‐related issues are escalated and addressed appropriately
• Support onboarding logistics, workplace inductions and office‐wide initiatives
• Maintain reception, meeting rooms and common areas to a high standard
• Provide general administrative support as required

About You

• Previous experience in reception, facilities coordination, workplace services, office administration or a similar role
• Strong organisational skills with the ability to manage multiple priorities
• Excellent communication and stakeholder management skills
• Professional presentation and customer‐focused approach
• Experience coordinating contractors, suppliers or service providers is highly regarded
• Strong attention to detail and problem‐solving abilities
• Experience using SAP or similar systems would be advantageous
• Proficiency across Microsoft Office applications
• Ability to work independently and take initiative
• Flexible and proactive approach to work

What's on Offer

• Full‐time, Monday to Friday role
• 12‐month contract opportunity
• Bendigo‐based office location
• Diverse and varied workload across reception, workplace and facilities coordination
• Collaborative and supportive team environment
• Opportunity to make a tangible impact on the day‐to‐day workplace experience

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.