Executive Assistant to CEO | Strategic Operations
$80,000 – $100,000 per year + annual bonus
We are Sunny Side Sandwiches, and we are scaling fast. We aren't looking for a traditional corporate administrator who just wants to clock in and clock out. We are building a world‐class brand, and we need an elite, systems‐driven operator to get in on the ground floor and help run the engine behind our growth.
The Opportunity
This is a high-impact, strategic position designed for someone who thrives on building structure, creating clarity, and executing at speed. As the Executive Assistant to the CEO, your mission is to act as both a gatekeeper and a force multiplier.
You will design, implement, and continuously optimise the world‐class operational systems that enable the CEO to operate at peak performance—with complete visibility, zero friction, and no surprises.
This is the ultimate career launchpad. If you show us you can run the CEO's world, you will fast‐track your path to future operational leadership within our expanding company.
Your Core Mission
Maximise the CEO's productive output by building and running exceptional operational systems. Every decision, process, and interaction you manage should:
* Increase revenue‐generating capacity.
* Improve operational efficiency across the board.
* Reduce cognitive load for the CEO.
* Protect strategic focus time for high‐impact outcomes.
What You Will Own (The Operating Rhythm)
1. Daily & Weekly Execution
Morning (Before 10:00 AM): Achieve Inbox Zero, review the calendar, set daily priorities, and update key performance trackers.
Midday: Prepare the CEO for upcoming meetings, optimise agendas, and monitor execution progress.
End of Day: Complete a final inbox sweep, document key strategic notes, set next‐day priorities, and review the 6‐week outlook.
Weekly Cadence: Spearhead Monday planning, Wednesday mid‐week check‐ins, and Friday forward‐planning wraps.
2. Core Focus Areas
Calendar Architecture: Design and maintain the "Perfect Week"—ensuring optimal time, energy, and context for every single commitment.
Operations & Communications: Manage high‐level team communications, travel logistics, procurement, and crucial financial admin (invoicing, expenses).
Personal & Lifestyle Operations: Seamlessly integrate business and personal logistics, including household scheduling and personal commitments, to keep the CEO fully clear‐headed.
Who You Are
* A Systems Thinker: You don't just check off tasks; you build scalable frameworks so the task never becomes a bottleneck again.
* Detail‐Obsessed Operator: Nothing slips through the cracks. You manage information, tracking, and execution with absolute precision.
* Proactive & Anticipatory: You solve problems before they surface. You operate with a permanent "zero surprises" standard.
* Calm Under Pressure: You adapt instantly to changing priorities, stay composed, and execute ruthlessly in a fast‐paced environment.
* Discreet & Professional: You handle highly sensitive, confidential business data with complete integrity.
How Success Is Measured (The Standard)
We measure success by clear, non‐negotiable outcomes:
* Inbox Zero achieved twice daily (10:00 AM and 5:00 PM).
* 100% meeting readiness (no missing context, briefs, or materials).
* Fast, accurate communication flow across internal and external stakeholders.
Ready to Build the Future with Us?
If you want a cozy, predictable 9‐to‐5 admin job, this isn't it. But if you are young, ambitious, hungry to learn how a fast‐growing business actually scales, and want to work directly with a CEO who will invest in your growth—we want to hear from you.
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