**Your Role**
**Your Responsibilities**
- Maintains and upholds the strictest level of confidentiality at all times
- Ensures the executive leaders meet obligations to their line manager/s at all times, by keeping track of deadlines, preparing, drafting and making sure they have appropriate time set aside to complete tasks
- Organises business appointments, meetings and domestic and international travel arrangements for their executives and others as directed. Ensures travel bookings are compliant with the Chubb Travel policy
- Provides seamless diary coordination, ensuring meeting rooms are booked for all meetings, appropriate travel time is allocated for external meetings, and ample preparation time is provided for meetings and other, where required
- Coordinates the executive leaders' office and home schedules to ensure seamless operation and ensures their executive stays on schedule for all appointments
- Prepares daily schedule for the appointed executive leaders, including covering diary and all daily corresponding documentation
- Ensures an understanding of the business to coordinate and prepare briefing notes for meetings as needed
- Fields enquiries and requests from internal staff and external clients, ensuring prompt escalation of important matters where needed. Works autonomously and makes informed decisions in the absence of the assigned leaders as required
- Communicates with external senior executives in a professional and courteous manner, on a regular basis. Develops and fosters internal and external relationships with staff and stakeholders
- Coordinates the organization of executive level business functions, lunches, dinners, conferences and in-house functions
- Processes expenses and leave requirements for the assigned executive leaders, and manages approvals of such for their direct reports
- Maintains an organised filing system
**Your Skills & Experience**
- Five to ten years' experience providing support for senior management in a corporate environment
- Legal background strongly preferred but not essential
- Strong interpersonal communication and negotiation skills and professional demeanour
- Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion
- Technical competence with software packages including Microsoft Word, Excel and Powerpoint
- Attention to detail, excellent keyboard skills
- Proactive and flexible approach to work
- Excellent organisational and administrative skills
- Ability to liaise at an executive level, work under pressure and multitask
We offer you the opportunity to work as part of a dynamic and agile environment where continuous development is encouraged throughout your career, both locally and globally. We also offer a flexible working approach via our "My One Thing" initiative, education assistance, dress for your day every Friday, promotion of health and wellbeing (including discounted health insurance, daily breakfast and fresh fruit), and the option to enrol into the Chubb Limited discounted stock purchasing scheme.