Overview
Are you the kind of person who loves colour-coded spreadsheets, beautifully organised filing systems, smooth enrolment processes... and children's laughter in the background? We're looking for a warm, capable and highly organised Childcare Administrator to support our centres — someone who thrives behind the scenes, keeps everything flowing, and understands that great administration creates space for educators to focus on what matters most: the children.
This role is flexible and can be full time or part time to work around school hours (think 9:00am–2:30pm) or similar, shorter days across the week. We're open to 25–38 hours per week, depending on availability and centre needs, but will need 5 days and willingness to work from different locations.
Across our centres, we are building village hubs — places that give children the best possible start and help families feel supported, seen and connected.
The Role – What You'll Be Doing
* Support leaders, keep systems running smoothly, and ensure no detail falls through the cracks.
* Enrolments & Compliance: supporting families from enquiry through to enrolment; managing enrolment documentation and CCS requirements; keeping digital and physical files beautifully organised; assisting with compliance documentation and audits; maintaining accurate records across systems.
* Systems & Administration: working across childcare software systems (Xplor, Mywaitlist, Storypark or similar); managing waitlists and family communications; supporting onboarding documentation for staff; assisting with reporting and general centre admin; helping streamline processes and improve systems.
* Purchasing & Ordering: managing stock levels and office supplies; ordering resources, consumables and centre essentials; liaising with suppliers and tracking deliveries.
* Events & Community Support: assisting with family events and centre initiatives; supporting communications; helping bring community moments together behind the scenes.
* General administration as needed.
Who You Are
* You may be the perfect fit if you have previous childcare administration experience (essential).
* You know your way around CCS and childcare management systems.
* You are highly organised and love ticking things off a list.
* You can juggle multiple priorities without dropping the ball.
* You communicate clearly and warmly with families and staff.
* You are proactive, flexible and solutions-focused.
* You enjoy being part of a team that genuinely cares.
* You understand the rhythm of childcare centres — the busy mornings, the enrolment rushes, the compliance deadlines — and you bring calm capability to all of it.
Why You'll Love It Here
* Flexible hours that can genuinely work around family life
* Supportive leadership and collaborative teams
* Meaningful work that contributes to children's outcomes
* Variety
Note: This posting is intended for recruitment purposes. If you see something suspicious, report it as appropriate.
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