Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way - this is our challenge, our call to action, our why_
- We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it_
- We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress._
Black Diamond Group's International Workforce Solutions division has a full-time position for **Sales Coordinator.**
This is an in-office position.
**Responsibilities**
- Provide day to day administrative support to the VP, WFS Australia
- Provide day to day support to our outside sales team, assisting with various administrative tasks to help them optimize their time
- Assisting with data entry and cleanup within salesforce, our project management software and estimating spreadsheet, ensuring bid and customer information is kept up to date
- General administrative duties such as filing, processing incoming and outgoing mail, preparing correspondence and data entry
- Accurate and timely preparation and submission of sales-related documents, including quotes, contracts, and response to bids for small to large scale projects, working closely with internal stakeholders
- Book meetings for the sales team, preparing agendas, presentations, reports, and other meeting materials as needed
- Take meeting minutes, documenting, and filing records as required
- Provide reports and data insights as requested from various data sources
- Act as the Super User for Salesforce, responsible for day-to-day administration of the program, including generating reports as required.
- Working with the Fleet asset team, maintain the Pricing & Fleet Availability Spreadsheet, coordinating inputs from across the business and ensuring the information is up to date and accurate
- Coordinating and maintaining the business calendar for the sales team
- Reviewing and preparing sales contracts for approvals
- Maintain a well-organized electronic filing system that permits easy reference and rapid retrieval of information
- Work with third party vendors to create marketing materials
- Coordinate and plan corporate events for the Australia team
- Collaborate with MarCom Digital Specialist on website updates and campaign monitoring
- Collaborate with MarCom Events Specialist on event planning, communications and logistics
- Collaborate with MarCom Communications Coordinator on social media and marketing collateral
- Identify local market opportunities for advertising, events and promotions
- Process vendor invoices, create purchase orders and follow up on AP as required
- Other duties and special projects as required.
**Qualifications**
- 3-5 years of related experience in Sales Administration or Executive Administration
- Experience in modular space rentals business or construction industry preferred
- Must be very organized and able to prioritize tasks
- Exceptional communication skills (written and verbal)
- Thrives in a changing environment
- Ability to manage multiple project at the same time
- Experience with Salesforce is an asset
- Positive, collaborative approach to work
- Marketing experience is preferred but not required
- Completion of post-secondary degree in marketing or business is preferred
- Intermediate level or higher in MS Office, particularly Excel
- Excellent customer service abilities
- Proven ability to prioritize, and deal with conflicting demands
- Experience as a Salesforce Super User is a strong asset
- Desire to grow career in sales and/or administration
**We are an Equal Opportunity Employer**
Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for app