Australia - NSW - Galong
Our Role
The Administration Coordinator is responsible for the management of site administration, and alternate despatch duties. This role also provides support to the site leadership team, and other functions in line with Graymont's systems and policies. The administration function is responsible for site through, administrative assistance to site leadership and other general administration duties, including primarily purchasing and timekeeping.
Key Focus Areas the Role Will Include:
* Greet visitors and contractors and ensure they sign the visitor book in and out
* Ensure visitors and contractors are wearing appropriate PPE, check have completed relevant safety inductions, completed key risk statements and have valid competencies prior to being given access to the site
* General reception and clerical duties including answering and diverting incoming calls, and ordering office supplies
* Assisting with reporting on site purchasing and other relevant information
* Receive customer complaints and escalate to the Site Manager for resolution
* Coordinate and manage incoming and outgoing freight and other correspondence
* Assist with the document control of site administration including archiving of records under the direction of Site Manager
* Restrict access to the office area to Graymont personnel only or authorised personnel and maintain document confidentiality
* Perform other duties as required by the Operations Manager and support the Management Team during high demand periods
* Participate in the continuous improvement of administrative processes
* Complete and submit fortnightly ADP timesheets
* Process and submit orders and invoices as required with accounts payable and customer service.
* All employees are expected to complete other tasks, training and development activities and participate in company programs as required by the Company.
* Strong and effective relationships established with stakeholders. including staff, customers, customer service and contractors.
* Accurate and up to date data entry and communication.
* Customers queries and complaints are actioned in a timely manner.
* Visitors and contractors have completed appropriate safety inductions, are wearing appropriate PPE and key risk statement prior to being given access to the site.
* Timely submission of ADP data
* Timely completion of end of month invoicing, accruals and goods receipting
Ideally, the successful candidate will have the following attributes and qualifications:
* Effective interpersonal and written communication skills and high level of attention to detail
* Exceptional telephone skills in handling stakeholder enquiries, suppliers, orders and complaints
* Sound Microsoft office and experience using systems applications
* Can proactively undertake a broad range of administrative related activities and basic quality related activities
* Strong organizational, planning and prioritization skills
* Demonstrates commitment and drive
* Models our key behaviors and values safety.
About Graymont
Graymont is a global leader in lime and limestone solutions. Lime is a versatile industrial chemical that is key to vital industrial processes and applications and is an essential element for addressing a multitude of complex environmental challenges.
We provide solutions specifically tailored to the needs of the environmental, agricultural, food, mining, steel, paper, glass and construction industries. We take a long-term approach to business that is evident in our strong commitment to sustainable growth. We aim to be the preferred supplier, employer, and partner of choice wherever we operate.
Our Workplace
Graymont derives its competitive edge in large part from more than 1,600 employees who bring their diverse skills and energy to work every day at offices and plant sites across North America and Asia-Pacific. In return, we provide competitive wages and benefits, a safe and healthy work environment where you and your team can perform without injury, and opportunities to grow and develop the skills and experience to realise your full potential.
Please send your cover letter and resume by applying