Job Role Overview
The Careers Administration Assistant plays a vital role in supporting the careers team by providing administrative assistance.
Duties may include data entry, word processing, answering phones, directing inquiries, filing and maintaining required documentation for compliance.
A strong understanding of Microsoft Office, Compass, and other relevant computer programs is essential for this position.
Key Responsibilities
1. Utilize Microsoft Office, Compass, and other relevant programs to produce letters, spreadsheets, Google docs, and reports, maintain databases as required.
2. Maintain student records including early exited student pathway outcomes, student Exit Destination Data, and follow-up Destination Data.
3. Assist students with work experience requests and maintain all required documentation, liaise with employers regarding relevant required documentation.
4. Prepare Course Selection Sheets for students: data entry, mail merge.
5. Enroll students in the Brimbank VET Cluster and RTO portals, liaise with the School Timetabler to create Compass Custom Classes for external VET classes.
Selection Criteria
Ability to undertake routine support tasks across a range of functions within a school environment.
Effective communication skills to interact with members of the school community, including students, staff, and families.
Proficiency in using office systems, software, or technical equipment relevant to the position.
Capacity to work cooperatively with a range of people, including teachers, education support staff, students, and parents, while maintaining confidentiality.
A commitment to professional learning and growth.