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Contracts administrator

Michael Page
Posted: 12 May
Offer description

- Opportunity to join a vibrant and supportive culture

About Our Client

A leading commercial construction company is a fast-growing and innovative business based in Camberwell, Victoria. Known for excellence, it delivers high-quality projects across tertiary education, commercial, corporate, government, public, and industrial sectors. With a focus on strategic growth and client satisfaction, they maintain a strong competitive edge.

Job Description

- Obtain a minimum of three prices to ensure market value and coverage.
- Prepare, issue, and execute contracts with subcontractors.
- Monitor and communicate key project requirements (EOT, progress claims, variations, latent conditions, etc.).
- Submit progress claims, variations, and extension requests within contract time frames.
- Issue necessary notices per contract requirements.
- Develop contract letting schedules based on the PM's master program.
- Negotiate subcontract work packages, including costs, time lines, and terms.
- Revise or reissue contracts as required.
- Liaise with internal and external stakeholders on contractual matters.
- Review subcontractor claims, ensuring work completion aligns with cost estimates.
- Prepare and certify payments per SOPA requirements.
- Assess variations and payment schedules for PM approval.
- Input subcontract and purchase orders into Procore.
- Assist with construction program updates and issuance.
- Update and manage defects lists in coordination with site teams.
- Attend and document meetings, including subcontractor coordination and toolbox meetings.
- Coordinate site-based works programs and material scheduling.

Skills & Experience

- Postgraduate qualifications and extensive relevant experience; or
- An equivalent combination of relevant experience and/or education/training in construction,
- architecture, engineering, project management; or
- Extensive experience and project management expertise in capital infrastructure and built environment
- projects.
- At least 2 years experience in commercial construction
- High level of attention to detail
- Exceptional organisation
- High level of administration skills
- Knowledge of the property industry and significant experience at a senior level in project management
- and in the management of projects in large complex organisations
- Experience managing stakeholders to achieve project outcomes
- Knowledge of project methodology, tools practice
- Must be able to demonstrate a portfolio of previously completed projects

The Successful Applicant

The successful candidate must possess a strong "can do" approach whilst having the ability to work both autonomously and within a team. A high standard of attention to detail and time management skills are imperative along with the ability to provide a high level of professionalism and customer service to both internal and external stake holders. The working environment a collaborative one where team spirit and open, honest communication is encouraged.

What's on Offer

What's on Offer

You will have the opportunity to join a prestigious organisation and enhance your skills. You will benefit from succession plans, customised online learning and development programs.

- Thrive in a supportive and collaborative workplace culture.
- There are ample opportunities for career advancement and personal development.
- Permanent full time opportunity

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