We are seeking an experienced Executive Assistant to join our team in Sydney, supporting our Industrials Advisory team.
In this fast-paced, close-knit environment, you will assist executives and team members with inbox and diary management, coordinate face-to-face meetings, and oversee multiple video calls weekly. You will handle domestic and international travel arrangements, including accommodation, visas, client entertainment, and expense claims. Regular interaction with other assistants will be necessary to coordinate conference calls across different time zones and international offices.
Qualifications & Requirements:
* 5+ years of experience supporting executives, preferably in banking and finance
* Proactive approach with the ability to prioritize, maintain confidentiality, and demonstrate professionalism
* Proficient in Microsoft Office and Concur; quick learner of new systems
* Strong organizational and multi-tasking skills with the ability to manage conflicting priorities
* Excellent stakeholder management and communication skills at all levels
* Ability to collaborate effectively with the wider EA team in Sydney and Melbourne
Responsibilities:
* Coordinate executive appointments, meetings, receptions, and conference calls
* Arrange domestic and international travel
* Prepare, reconcile, and track expense reports using Travel and Entertainment Expense system
* Order supplies and process invoices via Procure to Pay system
* Manage Virtual Requests and assist with ad-hoc projects and events
* Collaborate with administrative staff and ensure compliance with legal and ethical standards
Additional Details:
* Work in a hybrid model
* Job Family Group: Business Strategy, Management & Administration
* Job Family: Administrative Support
* Full-time position
Citi is an equal opportunity employer. Qualified candidates will be considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics. If you require accommodations during the application process, please review Accessibility at Citi. For more information, see Citi's EEO Policy Statement and the Know Your Rights poster.
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