About O'Hearn Lawyers
O'Hearn Lawyers is a small private firm with a great history spanning more than 35 years. We are proud of our team, are future-focused, and operate from offices in Newcastle and Port Stephens. We have an in-depth understanding of our clients and are committed to providing excellent standards of service. To find out more please visit
What makes O'Hearn Lawyers a great place to work?
We offer you all the things you should expect from a great law firm, some of which include:
* Great people and culture
* Competitive remuneration
* Collaborative team environment
* Team bonding, EOFY, Birthday and Christmas celebrations
* Reward and recognition
* Wellbeing days
The Opportunity
We are looking for a full-time Legal Secretary to join our team on-site at our Port Stephens office.
This is a full-time role. Please note that we are not accepting applications from applicants seeking a casual or part-time role.
Key areas of responsibility
* Efficiently manage incoming and outgoing correspondence, including emails, phone calls, and letters.
* Schedule, manage and coordinate meetings, appointments, and conferences for lawyers and clients.
* Maintain matter management and organise physical and digital filing systems, ensuring easy retrieval of documents and information.
* Draft and edit court and legal documents, correspondence & other documents such as briefs accurately and with attention to detail adhering to formatting and style guidelines.
* Assist with billing and invoicing processes, including timekeeping and expense tracking.
* Conduct legal research using online databases and libraries to support lawyers in case preparation and analysis.
* Liaise with clients, court personnel, and other external parties to facilitate communication and information exchange.
* Provide administrative support to legal teams.
* Uphold confidentiality and discretion in handling sensitive information and matters pertaining to clients and cases.
Your Professional skills and competencies
* Minimum of 2 years' experience as a Legal Secretary including previous experience supporting fee earners at multiple levels.
* Experience in Estate Planning is advantageous.
* High degree of initiative, pro-activity and problem-solving skills, with a willingness to take ownership for the completion of tasks/projects and deliver innovative solutions to improve systems or work practices.
* Ability to effectively prioritise workload.
* Excellent relationship building and organisational skills.
* Strong written communication skills and excellent attention to detail, with the ability to draft correspondence and presentations.
* Ability to learn new systems with ease, with intermediate to advanced level technical skills in the Microsoft suite.
* Ability to work independently and part of a team.
If this sounds like you, we encourage you to apply NOW via Seek or