About The Organisation
The Swimming Pool & Spa Association (SPASA) is the peak member-based industry association dedicated to advancing the pool, spa and outdoor living industries across Australia and New Zealand. Our members work enhances the lives of people by providing access to the healthy and enjoyable benefits of swimming and water recreation. Operating as a single national body, SPASA delivers member services, events, training, advocacy, advice and a range of commercial products aimed at supporting and promoting our members.
Role Overview
The Events & Awards Coordinator is responsible for the coordination and delivery of SPASA’s events, ensuring they meet SPASA’s engagement objectives and are delivered in line with budgets and resourcing. The Coordinator oversees the systems, portals, and platforms that support the effectiveness of awards and event marketing activities. The Coordinator also works closely with external event management contractor.
Primary Duties & Responsibilities
Your responsibilities will include (but are not limited to):
- Event Coordination and Delivery
- Plan and deliver internal and external events from concept to completion, ensuring alignment with organisational goals, target audience expectations, and business objectives.
- Manage all aspects of internal event planning, including logistics, scheduling, and execution of pre- and post-event communications.
- Coordinate and liaise with vendors, suppliers, and contractors to ensure the timely and cost-effective delivery of external events, consumer and trade exhibitions (expos), and the annual awards program.
- Manage the end-to-end delivery of member networking events, including execution of partnership commitments, venue coordination, and stakeholder communication before and after each event.
- Prepare and coordinate detailed event documentation and arrangements including run sheets, schedules and travel for onsite teams.
- Manage the SPASA Awards program, including coordinating the awards entries, judging process, liaising with contractors, portal/website development and ensuring successful outcomes and timelines.
- Supervise, support, and delegate tasks to event staff and team members on-site to ensure professional delivery and effective team coordination.
- Perform other duties as required to support the broader marketing and events team and organisational objectives.
Key Accountabilities
- Achievement of attendance targets for events and awards
- Achievement of awards entry targets for regional awards
- Maintenance of online platforms and engagement with contractors
- Successful management of external event management contractors
- Coordination of team members to achieve event delivery and attendance targets
Required Skills Or Abilities
- Proven experience in events management
- Knowledge of marketing & fundraising techniques for event management
- Experience using MS Office and TEAMS
- Experience using ASANA project management software (or similar)
- Outstanding oral and written communication skills
- Proven negotiation skills (ability to deal with staff and clients at all levels)
- Excellent time management and organisational skills (planning, project management, etc)
- Ability to multitask and work at a fast pace
- Creative thinking skills – ability to think outside the box and suggest enhancements for event success
- Problem-solving skills/solution focused approach
- Good networking skills to build robust relationships with vendors, suppliers and clients
- Detail oriented
- Ability to create, facilitate and analyse budgets
- A team player
Apply via SEEK here
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