Job Description:
We are seeking a detail-oriented and proactive professional to join our team in a regional setting.
* Provide day-to-day administrative support to supervisors and program teams.
* Create and maintain work orders and monitor progress in corporate systems.
* Enter and manage project budgets, ensuring accurate forecasting and tracking.
* Perform monthly billing tasks: review unbilled costs, investigate discrepancies, and prepare customer documentation.
* Review and validate system data; prepare journals, credits, and update records as required.
* Manage procurement processes: raise purchase requisitions, process payments, and resolve open purchase orders.
* Validate contractor invoices through web portals and liaise with contractors to resolve inconsistencies.
* Compile and maintain high-quality documentation and reports using Microsoft Office.
* Attend project update meetings to ensure program data accuracy for customer reporting.
* Identify and escalate financial performance issues and update system data accordingly.
* Maintain project records in line with record management protocols.
* Reconcile and close completed projects in a timely manner.
Required Skills and Qualifications:
We are looking for a professional with:
* Experience in administrative or project support roles, ideally within a government or infrastructure environment.
* Strong data entry, record keeping, and document preparation skills.
* Proficiency in systems such as Microsoft Office and other corporate databases.
* Sound understanding of billing, procurement, and financial reconciliation processes.
* Ability to work independently and collaboratively within a team.
* Strong attention to detail and a commitment to accuracy and deadlines.
Benefits:
This is a great opportunity to play a key role in supporting essential infrastructure programs in a regional setting.
If you're organised, systems-savvy, and enjoy working in a fast-paced team environment, we'd love to hear from you.
Others:
DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability.
In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process.