Three days per week, Wednesday and Friday, third day negotiable. Ability to cover additional days desirable
Note: CCG reserves the right to close the position early if a suitable candidate is found prior to the advertised closing date.
Community College Gippsland (CCG) transforms lives and livelihoods through learning. While the history of our not-for-profit organisation dates back over 45 years, we are growing and evolving as we enter our most exciting chapter yet. Will you be a part of our future?
We are seeking a highly skilled individual to join our Reception Team in a part-time capacity. The successful candidate will help to ensure compliance and provide high-quality service and support to our RTO and school community, CCG staff and visitors. This role requires excellent communication skills, attention to detail, and the ability to work in a team and individually.
The role
* Provide general information to clients regarding all aspects of CCG courses and refer them to the relevant CCG enrolment department and or website as appropriate.
* Check the completeness of enrolment forms and process in our student database (aXcelerate) accurately and in a timely manner.
* Accurately manage financial records for enrolment fees, invoices and daily reconciliation of receipted monies for banking.
* Accurately process transactions in our financial management system (Intacct) as directed.
* Answer all calls and transfer clients to applicable employees for further information where necessary. Relay email messages to staff for follow ups.
* Greet students, guests and visitors to the organisation. Ensure all visitors sign in and out using the Compass Kiosks and lanyards are issued.
* Conduct open and close of the reception area including unlocking/locking the building, ensuring the front TV displays the applicable days activities/classes, finalise banking sheets, check defibrillator, ensure all keys and cash tins have been returned and entered and all heaters/aircons/fans and lights have been turned on/off.
* Other administrative tasks as required, including filing, photocopying, scanning, etc.
* Act as Communications Warden during emergency procedures and take part in emergency management drills as directed.
Requirements
* Clear Working with Children check
* Current Victorian Driver’s Licence
* Minimum Certificate III in a related discipline (i.e. Business Administration) with relevant work experience OR demonstrated relevant experience in this role.
* Prior experience working in an administrative setting.
* Understanding and knowledge of the VET and school sector.
Community College Gippsland (CCG) is a child safe organisation with zero tolerance for child abuse and is committed to the safety and wellbeing of all students. CCG supports and adheres to Child Safety Standards.
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