Job Summary
AECOM is seeking a Project Administrator to support our Building Services Team on an iconic program of works. As a key member of the team, you will play a vital role in ensuring the success of our projects by coordinating schedules, activities, and deadlines.
Key Responsibilities
* Coordinate project schedules, activities, and deadlines to ensure timely delivery of Defence projects
* Support Project and Design Managers by streamlining workflows, tracking milestones, and maintaining smooth team communication
* Prepare, manage, and maintain project documentation, including minutes, reports, correspondence, and records of decisions, in line with governance standards
* Assist with budgets, invoices, procurement, and resource allocation, working closely with finance teams to ensure accurate tracking and compliance
* Build strong stakeholder relationships, contribute to quality checks, support risk management, and help maintain audit readiness across projects
Requirements
* Proven project administration experience with 5+ years supporting projects in construction, infrastructure, professional services, or Defence
* Strong organisational and multitasking skills: High attention to detail, ability to maintain accurate records, track milestones, and ensure projects run smoothly
* Excellent communication and stakeholder management with the ability to build relationships, coordinate across teams, and prepare professional reports, correspondence, and presentations
* Skilled in Microsoft Office and project management tools (MS Project), with SharePoint experience advantageous; familiarity with project governance, risk management, and quality processes
* Professionalism and adaptability: Proactive, solutions-focused, collaborative, and able to thrive in fast-paced, multidisciplinary teams
What We Offer
* Flexible work arrangements, including alternative start/finish times, part-time, job-sharing and hybrid work options
* Purchase up to 6 weeks additional annual leave per year
* Flex public holidays – swap Easter or other holidays for ones that suit you better
* Continuous learning and growth - lunch and learns, professional development courses, financial study assistance, 5 days paid study leave, global career opportunities
About Us
We are a leading global infrastructure consulting firm, delivering professional services throughout the project lifecycle. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities.
Join us and you'll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.