Senior Office Administrator / Office Manager
Are you ready to take your administrative career to the next level and be part of something truly special?
Pitch Black Group is expanding, and we're opening our brand-new Perth office
This is a rare opportunity to shape the way a high-performing team operates from the ground up while working in a fast-growing, forward-thinking engineering consultancy.
About Us: Pitch Black Group delivers innovative engineering solutions across Mining, Minerals, Petroleum, Defence, Water, and Industrial sectors.
With an existing office in Brisbane, and soon to be in Perth, our talented team of professionals is expanding rapidly—and we're looking for someone who thrives in a dynamic environment to help lead the way.
The Role
Reporting to the Operations Manager, this position will see you supporting the team and business in administrative tasks, as well managing the day-to-day operations of the new Perth office.
Responsibilities:
Office Management
Leading day-to-day office operations, including facilities management & reception duties.
Acting as first point of contact for our clients and visitors, representing Pitch Black with professionalism.
Implementing and improving office management systems, processes, and workflows.
Coordinating meetings and meeting room bookings.
Managing office purchasing, vendors, mail, and general supplies.
Onboarding new staff and fostering a professional, collaborative, and welcoming office culture.
Undertaking office WHS duties including but not limited to first-aid and emergency response.
Business Administration
Supporting leadership and project teams with administration, document control, and reporting.
Answer and redirect business calls and emails.
Manage team communications and events.
Organise and manage team and project travels.
Provide guidance to team members on business processes and workflows.
Document Control and Management
Contribute to general document formatting and quality checks of business and project documents.
Prepare document transmittals for projects.
Manage incoming and outgoing document transmittals and records.
Project Administration and Finance
Assist Project Managers for invoicing and billing.
Assist Project Managers with updating project registers and stats for business reporting.
About You:
6+ years of experience in a senior administrative or business support role—experience in professional services or engineering is a bonus.
Intermediate to advanced Microsoft Office skills in Word, Excel, PowerPoint and Outlook.
Basic understanding of document control principles would be beneficial.
Experience in project administration and finance ideal.
A self-starter who thrives on autonomy and can prioritise tasks effectively.
Strong communication and interpersonal skills—you'll be interacting with clients, leadership, and team members daily.
Tech-savvy, highly organised, and comfortable learning new systems and processes.
Flexible, adaptable, and ready to roll up your sleeves in a growing, evolving environment.
Why Join Pitch Black:
Play a leading role in launching and shaping our new Perth office.
Work in a supportive, fun, and collaborative environment where your contributions truly matter.
Work collaboratively with our diverse engineering teams on interesting projects.
Take on new and interesting challenges as the business continues to grow.
Be part of a high-growth business where your contributions are seen, valued, and directly impact the success of the office and company.
If you're looking for more than just a "job"—if you want a role with autonomy, responsibility, and the chance to make a real impact—this is your opportunity.
Apply today and help us build something extraordinary in Perth
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