Law Firm Practice Manager
Southport, Queensland — Whitefox Recruitment
Posted today
Job Description
Ready to Lead a Law Firm on the Gold Coast?
This full-time position is ideal for an experienced Practice Manager wanting to take ownership of operations in a respected law firm while enjoying the lifestyle that only the Gold Coast can offer.
With a history spanning more than 50 years, this firm combines professional stability with the opportunity to live and work in one of Australia's most desirable coastal locations.
Known for its long-standing client relationships, loyal team culture, and reputation for excellence, the firm now seeks a Practice Manager who can bring leadership, financial acumen, and operational oversight to take the practice forward.
This is your chance to step into a role where your expertise is not only valued but makes a visible impact, all while enjoying the balance of a coastal lifestyle.
Picture starting your mornings with a beach walk, thriving in a career that challenges and rewards you, and ending the week with friends at one of the Gold Coast's many cafés or waterfront restaurants. Here, your career and lifestyle are equally prioritised.
Here's What You'll Be Doing:
Overseeing all aspects of financial management including trust accounting, reconciliations, budgets, payroll, BAS, IAS, PAYG, and statutory reporting.
Managing accounts payable/receivable and preparing meaningful financial reports, partner allocations, and end-of-year accounts.
Leading HR functions: preparing job descriptions, interviewing, onboarding and offboarding staff, managing performance reviews, training, and compliance with the Legal Services Award.
Developing and maintaining workplace policies, WHS standards, and staff induction programs to ensure a professional and compliant environment.
Driving operational systems covering fee recovery, debt management, procurement, supplier engagement, and long-term planning for firm growth.
Supporting business development, marketing, and client engagement including the management of the firm's social media presence and events.
Coordinating IT services, managing insurance portfolios, overseeing equipment procurement, and maintaining supplier contracts.
Attending weekly management meetings with Partners and delivering strategic insights to help shape firm objectives.
What You'll Bring to the Role:
Extensive experience managing law firms with a detailed understanding of Queensland trust accounting regulations.
Strong financial acumen and proven ability to deliver timely, accurate, and meaningful reporting.
HR leadership experience with demonstrated success in managing staff, driving culture, and maintaining compliance.
Excellent written and verbal communication skills with outstanding organisational ability.
Confidence to handle competing priorities, make sound decisions, and maintain professional service delivery under pressure.
A proactive, client-focused approach with a genuine interest in building and maintaining strong relationships.
Tech-savvy skills with practice management systems (Affinity ideal), Microsoft Office, and social media platforms.
What's in It for You:
Secure, long-term career with a respected and established Gold Coast law firm.
A professional and collaborative culture where your contribution is valued and your leadership is visible.
True work-life balance, lunchtime Broadwater walks, or weekend escapes to the hinterland while excelling in a senior leadership role.
Central Southport location with easy access to beaches, dining, shopping, and vibrant community events.
A chance to shape the operations of a firm with a proud history and an exciting future.
This opportunity is proudly brought to you by Whitefox Recruitment, the Gold Coast's most awarded recruitment agency and winners of the 2024 Global Recruitment Firm of the Year.
We partner with employers who lead from the front. This law firm is established, community-driven, and committed to excellence in every client interaction.
To express your interest, contact Luke Hemmings at Whitefox Recruitment on, quoting reference: LH: .
Bring your leadership, financial expertise, and people skills to a role where your career thrives and your lifestyle flourishes.
Your future in legal practice management starts now.
Executive Assistant Volunteer – Brisbane, Queensland
Posted 5 days ago
Job Description
Job Summary
Volunteer: Volunteers have a heart for giving back. The Executive Assistant Volunteer provides administrative support to UniversalGiving's leadership on day-to-day tasks. We are seeking a kind candidate who understands the pressures a CEO faces, follows up the first time, and has high attention to detail skills. You will need to have good writing skills; prepare communications/applications; organize Google Docs, and more. This allows us to accomplish our mission quicker. We are excited to have you join our global team and help serve the world in philanthropy.
About Us
UniversalGiving is an award-winning nonprofit allowing people to donate and volunteer with top-performing, vetted organizations all over the world. 100% goes directly to the cause. All partner organizations are vetted with our proprietary Quality Model. UniversalGiving has been featured on the homepage of Bloomberg, Oprah.com, CBS, The Wall Street Journal, and The New York Times. UniversalGiving also has been featured in more than 16 books, including the new edition Harvard Business Review Book, HBR Guide to Delivering Effective Feedback, Arianna Huffington's Thrive, and Laura Arrillaga-Andreessen's Giving 2.0. We have also been acknowledged six times on Great Nonprofits' annual Top Nonprofits lists and are highlighted in Huffington Post's list of best volunteering matching websites. We continue to gain momentum, with dozens of articles in the Christian Science Monitor and monthly contributions on Forbes. To date, we have matched more than 22,000 volunteers worth $31 million dollars' of volunteer hours.
Responsibilities
Update Salesforce contact databases
Input calendar entries into Google Calendar
Assist Development Business Unit by research/input potential contacts
Transcribe voicemails for blogs and emails
Create social media posts for the Office of the CEO/UniversalGiving accounts
Create and update Google Docs and Google Spreadsheets
Research on new areas of business
With proven success & a positive attitude, take on special projects and new responsibilities
Qualifications
Excellent written and verbal communication skills
Excellent organizational skills
Meticulous attention to detail
Commitment to confidentiality
Strong data entry Salesforce experience
High proficiency in Google Workspace tools (some training provided)
Punctual and with strong commitment to meeting deadlines
Able to accurately follow instructions
Demonstrates strong initiative and applies common sense in problem-solving
Benefits
Part-time, flexible remote positions
Opportunity to work with a diverse, global team representing over 25 cultures
Gain experience with a Tech for Good nonprofit
With proven success & a positive attitude, UniversalGiving is likely to facilitate J1, OPT visas
Duration and Location
The position is available part-time (5-20 hours per week)
Minimum 6 months commitment
We provide remote positions with a highly globally focused team from more than 20 countries, including Russia, China, Kenya, Japan, Ukraine, Georgia, the Philippines, Haiti, Germany, Canada, the Kurdish population, South Korea, the U.K., Brazil, Kenya, and many more.
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