About Woods Bagot – Architecture for Worlds Ahead
We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact, and community creates enduring, forward-thinking outcomes, unlocking humanity's highest potential. With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client's vision, inspiring future generations.
Woods Bagot is part of the 7C Total Place Design Network: A wholly owned network of leading place brands including ERA-co, Impact Futures, Woods Bagot, and Customs Bureau.
About the Role
We are seeking a part-time Receptionist role to assist on-site in our Perth Studio. The role of the Receptionist is to manage the reception area including receiving clients, suppliers & visitors, telephone switchboard and performing general administrative duties. The Receptionist may assist with overflow work, including word processing and data entry and will support a broad cross section of personnel within the Studio under the direction of the Studio Support Manager.
Key Areas of Responsibility
* Being the first point of contact with a welcoming and enthusiastic attitude for all staff, clients and visitors.
* Coordinating the booking of meeting rooms, AV equipment, catering, and organising functions (internal & external events).
* Supporting studio culture and engagement (assisting with organising studio functions, staff events, client events etc.)
* Assisting the Studio Support Manager with travel bookings.
* Sorting Mail: Incoming and outgoing mail, distribution, arranging couriers.
* Coordinating the delivery and return of material samples with product suppliers.
* Onboarding all new starters.
* Regular stationery and amenities orders for the studio.
* Basic IT support and working with regional IT team.
* Accounting data entry of invoices under the supervision of Studio Support Manager & Accounts team.
* Maintaining the studio, meeting rooms and kitchen areas, keeping all areas clean and organised.
* Tenant liaison with building management
* Providing administrative assistance (such as typing, formatting, binding, reports, general correspondence, copying and collating documents).
About You
* Completion of formal training in reception/secretarial duties and/or relevant experience
* Certificate in Business Administration is desirable but not essential
* Excellent verbal and written communication skills
* Strong client service focus and professional manner
* Ability to manage a range of priorities
* Intermediate Microsoft skills in Outlook, Word, Excel and PowerPoint are essential
* InDesign skills are an advantage but not essential
How to Apply
Applicants are required to submit a resume and cover letter via the Receptionist job post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.
All personal data collected by the Company will be kept confidential and only used for recruitment purposes.
Mandatory requirement: It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.
Inspiration. Innovation. Inclusiveness. We are Woods Bagot.
Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realize the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.