Full-time Office Manager position available with competitive salary. Work in a dynamic team in Kangaroo Point NSW 2224. Construction by SM transform existing spaces into modern, functional, and aesthetically pleasing environments that suits your budget. About the role The Office Manager at Construction by SM is responsible for organising and controlling the administrative functions and resources of the company's head office and supporting site-based operations. This role ensures the efficient operation of the business by implementing robust administrative systems, managing office personnel, and overseeing the flow of information between project sites, subcontractors, and senior management. The Office Manager plays a critical role in maintaining compliance within the New South Wales construction regulatory framework, managing procurement processes, and supporting the financial health of the company through diligent budget monitoring and record-keeping. Duties and Responsibilities Develop, implement, and monitor administrative, departmental, and organisational procedures and policies to ensure streamlined operations across the company. Design and maintain comprehensive filing and archiving systems for project documentation, including contracts, variations, site diaries, and architectural plans, ensuring data integrity and ease of access. Regularly review office internal processes to identify inefficiencies and implement technological or procedural solutions to improve productivity and communication between the office and construction sites. Coordinate and supervise the work of administrative and clerical staff, ensuring tasks are completed accurately and within required timeframes. Manage staff rosters, leave entitlements, and performance reviews for the administrative team, providing training and professional development opportunities where required. Facilitate effective communication between different departments, including project managers, site supervisors, and the accounts team, to ensure project milestones are supported by necessary administrative actions. Manage the office budget, including the procurement of office supplies, equipment maintenance, and service contracts, ensuring cost-effectiveness and adherence to financial limits. Oversee the processing of accounts payable and receivable, ensuring that subcontractor invoices are verified against project progress and that client billings are issued in accordance with contract schedules. Prepare regular reports on office expenditure and administrative costs for review by the Managing Director. Manage the collection and verification of subcontractor documentation, including Certificates of Currency for Workers Compensation, Public Liability insurance, and relevant trade licences. Maintain and update the company's WHS records, ensuring that site-specific safety plans, inductions, and incident reports are filed correctly and remain compliant with NSW SafeWork requirements. Assist in the preparation and distribution of tender documents, contracts, and variations, ensuring all legal and regulatory notices are issued within statutory timeframes. Act as the primary point of contact for external stakeholders, including clients, suppliers, government authorities, and industry bodies. Liaise with property managers and service providers to ensure the maintenance and security of the office premises and the functionality of IT and communication infrastructure. Essential Skills Strong understanding of the administrative requirements specific to the Australian construction industry, including compliance and subcontractor management. Proficiency in office management software (e.g., Microsoft Office Suite, SharePoint). Experience with construction-specific project management or accounting software (e.g., Procore, Xero, MYOB, or Jobpac) is highly desirable. Advanced skills in document control and records management. Exceptional ability to multi-task, prioritise workloads, and meet strict deadlines in a fast-paced construction environment. Strong interpersonal skills with the ability to lead a team and communicate effectively with diverse stakeholders, from site labourers to corporate clients. High level of accuracy in data entry, financial reporting, and the review of legal and compliance documentation. Proactive approach to identifying operational issues and developing practical solutions to maintain business continuity. Qualifications needed: Minimum Bachelor/Diploma level or equivalent relevant work experience Minimum one year of work experience on relevant position What We Offer Competitive salary based on experience Opportunities for professional growth and training A supportive and dynamic work environment Work on exciting projects with cutting-edge technology Salary: The role offers a remuneration package ranging from $75,000-$95,000 plus superannuation for a 38-hour work week. How to Apply: 11 Recruitment is your pathway to securing this exciting opportunity. We are looking forward to facilitating your application and potentially welcoming you to a company that values expertise. Apply now and let us help you take the next step in your career. CODE: MARQ0042