Joining ArupArup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.Joining ArupArup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.As an administration assistant, you will be responsible for carrying out well-defined administrative tasks under supervision to support the Group and its teams. Your role includes coordinating travel, managing events, and assisting with document production, ensuring smooth daily operations. You will work closely with the Support Team to provide accurate and timely administrative assistance. This role offers a hybrid working model, with a minimum of four days per week based in our Sydney office.The OpportunityArrange travel, support team events, meetings, and workshops, including logistics and documentationManage corporate credit card purchases, distribution lists, calendars, and business card ordersAssist with staff onboarding/offboarding, bulk membership renewals, and training supportUpdate CRM entries, support project close-outs, and prepare basic financial reportsFormat and compile project and group documents following corporate style guidelinesAt Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.Is this role right for you?Some prior experience in administration with ability to follow instructions and processesDeveloping knowledge of Arup systems and willingness to help others learnStrong attention to detail with a methodical, process-oriented approachCustomer-focused mindset with good problem-solving skills and professionalismIntermediate skills in Microsoft Office (Outlook, Word, Excel, Teams) and eagerness to learn new toolsWhat We Offer YouAt Arup, we care about each member’s success, so we can grow together.Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.Explore The Perks Of a Career With Arup AustraliaHybrid working policy and flexible working hours.Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.Birthday leaveAnnual leave loadingAbility to purchase additional leave of up to 20 days for permanent employees.I nternational mobility opportunitiesInsurances (life & income protection)Interest free solar energy and bicycle loansNovated car leaseOvasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.Different people, shared valuesArup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup .We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.Our Application ProcessPlease apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.Arup does not accept unsolicited resumes from recruiters or employment agencies.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionGeneral Business and AdministrativeIndustriesExecutive Offices, Facilities Services, and Architecture and PlanningReferrals increase your chances of interviewing at Arup by 2xGet notified about new Administrative Assistant jobs in Sydney, New South Wales, Australia.Sydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 2 weeks agoExecutive Assistant and Project CoordinatorSydney, New South Wales, Australia 22 hours agoSydney, New South Wales, Australia 8 hours agoSydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 4 months agoSydney, New South Wales, Australia 1 day agoSydney, New South Wales, Australia A$90,000.00-A$110,000.00 1 day agoMillers Point, New South Wales, Australia 5 months agoNorth Ryde, New South Wales, Australia 1 week agoSydney, New South Wales, Australia 4 days agoSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 days agoNorth Sydney, New South Wales, Australia 3 days agoRandwick, New South Wales, Australia 2 weeks agoMillers Point, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 3 days agoWorkplace Experience / Executive AssistantSydney, New South Wales, Australia 2 weeks agoSydney, New South Wales, Australia 19 hours agoMillers Point, New South Wales, Australia 1 month agoNorth Ryde, New South Wales, Australia 1 week agoSydney, New South Wales, Australia A$60,000.00-A$65,000.00 2 weeks agoDarlinghurst, New South Wales, Australia 3 weeks agoSydney, New South Wales, Australia 2 weeks agoBusiness Support Assistant/Administrator (Finance Team)Sydney, New South Wales, Australia 4 days agoGreenwich, New South Wales, Australia 2 weeks agoRandwick, New South Wales, Australia 2 days agoWe’re unlocking community knowledge in a new way. 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