The executive assistant to the CEO Asia Pacific will provide comprehensive support to the CEO as well as other executive team members. The ideal candidate will be an excellent problem solver who excels at communication, organization and planning. The executive assistant will also be responsible for planning and managing our Corporate Events as well play a key role in meeting our organizational goals and upholding our values.
Key Accountabilities
* Manage and maintain CEO's schedule, appointments, travel arrangements and email inbox
* Daily administrative duties for the CEO and Executives. § Attend Company meetings, take minutes and actions – distributing minutes and actions to all staff involved. § Prepare and review written responses, correspondence, communications, board presentations and other documents
* Major and minor event organisation - including co-ordination of an annual national sales conference/ trade show, Christmas parties, quarterly business update meetings and lunches.
* Responsible for the Events budget and planning and implementing the annual calendar of corporate events
* Scheduling of meetings and teleconferences.
* Monthly newsletter writing, layout and collation.
* Co-ordinate Service Awards and Certificates.
* Responsibility for the efficient functioning of Reception.
* Provide general administrative support and clerical duties including, maintaining electronic and hard copy filing system, setting up the conference room for senior level meetings
Essential Criteria
* A minimum of 5 years' experience in a similar position.
* A strong sense of trust and a high level of confidentiality.
* High levels of integrity.
* Fantastic attention to detail and excellent spelling and thorough grammatical skills.
* Proficient computer skills and in-depth knowledge of MS Office Suite - including Word, PowerPoint, Excel, Outlook and Publisher
* A strong confident communication style and the ability to interface professionally at all levels with staff and external parties -face to face, via email and phone.
* A strong work ethic, be reliable and have a 'Can do' attitude.
* A strong sense of accountability and able to take ownership of assignments and tasks
* Initiative and the ability to work autonomously to manage your own time and be well organised to meet all deadlines.
* The desire and passion to make this role into your own and understand that reasonable additional hours on occasions is an inbuilt expectation of the role
* Ability to multitask in a fast-paced environment
* Flexible team player
Desirable Criteria
* Knowledge of the Hospitality and Catering Industries and wholesale distribution will be highly regarded (however not essential)
* Knowledge of international operations across Asia and Europe an advantage
Qualifications
* Tertiary Qualifications in Business Administration or other relevant discipline will be highly regarded