Role Overview
We're seeking an experienced and highly capable Executive Assistant to provide seamless, high-level support to our senior executives. Working as part of a collaborative two-person Executive Support function, you'll play a pivotal role in keeping our Executive team organised, prepared, and operating at their best.
From complex diary management and stakeholder liaison to travel coordination, finance support and meeting preparation, you'll ensure priorities are managed smoothly and professionally. Beyond executive support, you'll also contribute to the efficient day-to-day running of the office, helping create a well-organised and positive workplace environment.
This role is ideal for someone who thrives in a fast-paced setting, brings exceptional attention to detail, builds strong relationships with ease, and takes pride in anticipating needs before they arise. If you're proactive, solutions-focused and dependable, we'd love to hear from you.
Key Responsibilities
Provide high-level administrative and office support to the Executive Group, including managing complex and dynamic diaries for two Executives, scheduling meetings, appointments, and ensuring effective time management.Monitor and scan Executive emails, flagging urgent or priority correspondence and ensuring follow-up actions are tracked and completed through CX Cards, emails, and diarised reminders.Act as the first point of contact for Executive visitors, maintaining a professional and welcoming environment while building strong relationships with internal and external stakeholders and Executive Assistants to facilitate timely access to meetings and appointments.Assist internal staff with access to Executives, ensuring requests are managed efficiently and and manage travel arrangements for the Executive Group through the company travel agent, including flights, accommodation, transport, and itineraries.Process and manage finance and expense claims for the Executive Group.Reconcile the corporate Uber