Provide high quality confidential administrative, secretarial and executive support to the senior management of the Finance, Procurement and Facilities Division. Liaise with senior management, representatives of business units within the department and other government agencies to ensure the provision of high-quality administrative support functions This is a short term contract until September with a possibility of an extension.
**Executive Support Officer**
**Duties & Responsibilities**:
- Assist senior management in the development, implementation and evaluation of systems, processes, strategies, plans and reports.
- Maintain effective time management practices for senior management; including coordinating diary appointments, prioritising correspondence and responding to outstanding queries and requests for information.
- Develop, implement and review executive support systems and procedures within the team to ensure that they operate in accordance with departmental requirements and standards.
- Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards.
- Encourage an environment in which high quality services are delivered by continually seeking improvements in administrative systems and processes and by leading by example.
- Monitor progress and report to senior management on various projects; undertake investigation, research and analysis of sensitive and confidential matters as requested.
- Provide human resource functions to the team; including maintaining Establishment records and liaising with Strategic HR or recruitment agencies for the employment of staff.
- Develop, implement and monitor the information management activities of the team; including web management activities.
- Develop, coordinate, maintain and review administrative procedures and systems, resource maintenance and purchases, asset registers and address accommodation issues.
- Assist with the planning of Divisional conferences and forums; including the activities related to professional development activities and induction programs.
- Provide secretariat support as required.
**Job Requirements**:
- 12+ months experience in similar Executive Assistant role
- Able to provide high-quality administrative support with ability to work in a dynamic team
- Good initiative when responding to challenges in a pressured and changing environment
- Effective problem-solving ability
- Able to learn processes and systems and have strong computer skills
- Excellent communication, written and verbal, able to clearly and effectively liaise with all levels
- Must be fully Covid vaccinated
- Must have the rights to work in Australia and be willing to undertake a Criminal History Check
**How to Apply**: