Administrative Officer – 0.5 FTE (Part‑time)
Job Reference:
Salary: $83,283 – $91,103 (G05) + 17% superannuation
Location: Curtin University – Bentley Campus, Perth, Western Australia
Employment Type: Permanent, part‑time (0.5 FTE)
About The Role
Are you an organised, proactive, relationship‑focused administrator looking for a rewarding part‑time opportunity? The Medical School is seeking a motivated Administrative Officer to support our Director of Education and Year 5 MBBS Academic Team. This continuing part‑time role offers the chance to work at the heart of clinical education, supporting final‑year medical students as they prepare to step into their careers as doctors.
Key Responsibilities
* Year 5 Placement Support: provide support with annual Pre‑Intern and Palliative Care placement processes, liaising with Clinical Deans and Hospital Placement Officers, and assisting with reporting and documentation related to student hospital placements.
* Event Coordination: support the planning of major Year 5 events, such as the Annual Hospital Information Night – managing logistics, room bookings, stakeholder communication, and on‑the‑day coordination.
* Meeting Support: provide administrative support for scheduled academic and operational meetings, including preparing agendas, attending meetings, and assisting with minutes and document management.
* Project Support: assist with a range of ongoing and ad‑hoc projects, including updates to procedural documents, handbooks, guides and processes that support quality assurance and the student experience.
* Support to the Director of Education: manage calendars and meeting logistics, track follow‑up items, support recruitment and onboarding processes, coordinate staff communications and assist with contract extension documentation.
* Teaching Block & Program Administration: provide administrative support for Year 5 teaching blocks, including Back‑to‑Campus Days and GP Week. This involves tutor bookings, room scheduling, updating digital platforms, coordinating materials and supporting assessment‑related logistics.
About You
* Brings strong organisational and communication skills.
* Enjoys building positive working relationships with a diverse group of stakeholders.
* Is detail‑oriented and able to manage multiple priorities.
* Works well independently and as part of a supportive team.
* Thrives in an environment where no two days are exactly the same.
* Experience in higher education or health settings is helpful but not essential.
Role Requirements
As this is a continuing contract, you will require current work rights in Australia that match the tenure of this role. Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin's satisfaction. Part‑time roster/working‑day requirements – if applicable.
What We Offer You
Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and unlimited food options including a supermarket. In addition to competitive pay, Curtin offers a range of generous benefits, including additional leave, salary packaging, health and wellbeing services and a variety of discounts for retail, travel and more.
Apply Now
To apply, please attach:
* Up‑to‑date Resume
* Cover Letter outlining your interest and demonstrating how your background meets the position's selection criteria.
Contact the careers team: or 08 9266 9000 (option 3,1), citing reference number. Late applications or submissions via email will not be considered. Only successful candidates will be contacted.
Applications close: 8.30 pm (AWST), Friday 9 January 2026.
Note: Curtin University will be closed following Friday 19 December. The University will reopen on Monday 5 January. This break will impact all current recruitment processes, and as a result, you may not receive any updates on this process until early January 2026.
Curtin reserves the right to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.
All candidates are considered equal and will be assessed fairly and without discrimination on the basis of age, gender, disability, membership or support for a disability, marital or family status, race, ethnicity, nationality or place of origin, religion, national or cultural group, sex, sexual orientation, gender identity or expression, or any other criteria not permitted by law.
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