Job Opportunity
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We are seeking a highly skilled and organized Executive Assistant to join our Brisbane Workplace team.
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The successful candidate will provide exceptional support to a team of lawyers, managing complex tasks, and maintaining high levels of accuracy and attention to detail.
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The ideal candidate will possess 2+ years of previous EA or legal secretarial experience, excellent prioritization and organizational skills, and the ability to multitask and manage deadlines.
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They will also be able to prioritize multiple tasks, form enduring relationships with peers, internal stakeholders, industry experts, and clients, and maintain confidentiality.
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Additionally, they will have a proactive approach, high levels of initiative, and a strong client focus.
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Our Workplace practice is one of the most respected in Australia, with market-leading practitioners and a long-established client base.
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We value our people and empower them to achieve their ambitions, with the support, trust, and autonomy to grow their careers in meaningful ways.
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At our firm, we're leading the way with AI and other emerging technologies, powering innovation right across our organization.
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As an Executive Assistant, you will have the opportunity to engage with AI tools and enhance efficiencies and excellence internally and with our clients.
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Key Responsibilities:
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* Develop productive working relationships with key contacts internally;
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* Electronic and hard copy document and file management;
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* Diary management and organization of fee earners;
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* Document production, including use of precedents and new documents;
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* Organizing and coordinating meetings;
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* Organizing interstate travel;
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* Drafting correspondence, document preparation, and amendments;
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* Reconciliation of corporate AMEX expenses through Concur;
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* High-volume file management, including file opening and closing, electronic and physical filing;
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* Conducting the billing cycle, including end of month billing, time recording, and reporting using Elite;
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* Management of client billing protocols;
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* Other ad-hoc duties as required.
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Requirements:
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Experience in providing executive-level support in a legal or business environment;
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Proven track record of delivering exceptional results and exceeding expectations;
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Excellent communication and interpersonal skills;
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Ability to work effectively in a fast-paced environment and prioritize multiple tasks and deadlines;
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Strong organizational and time management skills, with attention to detail and accuracy.
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What We Offer:
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A dynamic and supportive work environment;
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Opportunities for career growth and development;
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A competitive remuneration package;
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Recognition and reward for outstanding performance.
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How to Apply: