Executive Support Specialist
We are seeking a highly skilled and experienced Executive Support Specialist to join our team.
The ideal candidate will have a background in executive support, senior administration or office management, with a proven track record of providing exceptional administrative support to high-level executives.
This is an excellent opportunity for a motivated and organized individual who is looking for a challenging role that utilizes their skills and experience to contribute to the success of our organization.
The successful candidate will be responsible for providing comprehensive administrative support, including:
* Diary Management: Coordinating schedules, appointments, and travel arrangements
* Travel Arrangements: Booking flights, hotels, and car rentals as required
* Credit Card Reconciliations: Managing expenses and reconciling credit card statements
* Minute Taking: Recording and transcribing meeting minutes and action notes
* Agenda Preparation: Preparing agendas and supporting materials for meetings
* Drafting Briefings: Drafting briefings and reports for executives
* E-Filing: Maintaining electronic filing systems and databases
* Database Management: Managing databases and ensuring data accuracy
* Briefing Preparation: Preparing briefing papers and presentations for executives
* Email Management: Managing email inboxes and responding to queries
* Invoicing: Processing invoices and managing payment records
* General Administrative Tasks: Performing general administrative tasks as required
To be successful in this role, you will need to possess:
* High-Level Microsoft Office Suite Skills: Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
* Data Entry Skills: Strong data entry skills, with the ability to accurately and efficiently enter information into databases and spreadsheets
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We offer a range of benefits, including:
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If you are a motivated and organized individual with a passion for executive support, we encourage you to apply for this exciting opportunity. We look forward to hearing from you!