Be at the heart of our workplace
Acoem Australasia delivers environmental monitoring solutions across air, noise, vibration, water and emissions for major industries across Australia and New Zealand.
We are looking for a friendly, organised and proactive Office Coordinator & Reception PA to support our Country Managing Director and help keep our brand new Ferntree Gully office running smoothly.
This is a varied and engaging role combining reception, office coordination, event planning and personal assistant support. You will be the first point of contact for visitors and a key contributor to creating a welcoming, well organised and positive workplace.
About the Role
This position plays a central role in the day to day running of our office. You will provide front of house support, coordinate office operations, assist with company events and provide administrative support to the Country Managing Director.
No two days will be the same. This is a great opportunity for someone who enjoys variety, people interaction and being involved in the wider business.
Key Responsibilities
Reception & Front of House
• Act as the first point of contact for visitors, clients and staff
• Manage incoming calls, deliveries and general enquiries
• Maintain a professional and welcoming reception area
• Coordinate meeting room bookings and visitor arrangements
Office Coordination
• Support the smooth day to day running of the office
• Coordinate office maintenance, suppliers and building management
• Manage office supplies, equipment and facilities needs
• Ensure common areas are organised and presentable
Personal Assistant Support
• Provide diary coordination and administrative support to the Country Managing Director
• Assist with travel bookings, meetings and documentation
• Support internal projects and leadership initiatives
Events & Workplace Support
• Coordinate internal events, team activities and office functions
• Assist with logistics for leadership meetings and workshops
• Support company initiatives that enhance workplace culture
General Administration
• Provide administrative support across teams as required
• Assist with project coordination and documentation
• Maintain accurate records and systems
About You
You are approachable, organised and enjoy working in a busy, people focused environment.
You will bring:
• Experience in office administration, reception or PA support roles
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• A proactive, can do attitude
• Confidence using Microsoft Office and administrative systems
• A professional and friendly approach to customer service
Why Join Acoem?
• Brand new modern office in Ferntree Gully
• A varied and engaging role with great exposure across the business
• Supportive and collaborative team culture
• Opportunities to be involved in events and projects
• Excellent employee benefits and development opportunities
Apply Now
If you enjoy a dynamic role where you can make a real impact and be at the centre of a busy workplace, we would love to hear from you.