Ballard High - Counseling Secretary (203/8) - 1.0 FTEBallard High - Counseling Secretary (203/8) - 1.0 FTE1 week ago Be among the first 25 applicantsOverview Of PositionThe job of Counseling Secretary is done for the purpose/s of providing secretarial support to the Counseling Department; communicating information to students, parents, staff, and/or other Districts; monitoring students referred for discipline; documenting information on students' class placement; and ensuring compliance with financial, legal and administrative requirements.Overview Of PositionThe job of Counseling Secretary is done for the purpose/s of providing secretarial support to the Counseling Department; communicating information to students, parents, staff, and/or other Districts; monitoring students referred for discipline; documenting information on students' class placement; and ensuring compliance with financial, legal and administrative requirements.The start date of this position is October 1, 2025.Essential FunctionsAssists counseling office personnel (e.g. answering phones, scheduling students, testing all students, etc.) for the purpose of supporting them in the completion of their work activities.Maintains inventory of counseling office supplies for the purpose of ensuring the availability of materials when needed.Maintains students' records (e.g. student cumulative folders, student schedules updates, master schedule updates, rosters, etc.) for the purpose of documenting students' goals and achievements and complying with educational policies and procedures.Monitors discipline of in house suspension of severely behavioral disorder students for the purpose of maintaining an orderly and safe environment.Prepares a variety of written materials (e.g. registration materials, updates student schedules, collects grades, all drop grades, correspondence, daily bulletins, incident reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.Processes a variety of forms and materials (e.g. registration, new class lists, updates students grades, grades, progress reports, orientation information, schedules, etc.) for the purpose of documenting and disseminating information to appropriate parties.Responds to inquires from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication and/or providing direction.Schedules a variety of activities (e.g. meetings, testing arrangements, referral appointments, etc.) for the purpose of assisting in meeting staff needs and efficiently utilizing personnel, equipment and facilities.Other FunctionsPerforms related duties consistent with the scope of the position.REPORTING RELATIONSHIPSReports to assigned administrator.Knowledge, Skills And AbilitiesKNOWLEDGERequired to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and analyze situations to define issues and draw conclusions.Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation; and WISPC and SIMS applications.SkillsRequired to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions.Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; and preparing and maintaining accurate records.ABILITYRequired to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment.Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods.Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize a variety of job-related equipment.In working with others, problem solving is required to identify issues and create action plans.Problem solving with data may require independent interpretation; and problem solving with equipment is limited.Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; working with detailed information/data.RESPONSIBILITYResponsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the Organization's services.WORKING ENVIRONMENTThe usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 60% sitting, 10% walking, and 30% standing. The job is performed under minimal temperature variations and some hazardous conditions.Typical QualificationsEDUCATION:High school diploma or GED equivalent.Years Of Relevant ExperienceTwo years of secretarial/clerical work experience which has included significant public contact and computerized records maintenance.SubstitutionCollege or business school may substitute for up to one year of the required work experience on a month-for-month basis.Required TestingNone.Certificates & LicensesValid State of Washington Driver's License or equivalent mobility.Continuing Education/TrainingeSIS, SAPClearancesCriminal Justice FingerprintBackground ClearanceSeattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). ClickEligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.Salary SchedulePlease find the salary schedule associated with this role and others like it01Have you earned a high school diploma or GED equivalent?YesNo02How many years of college or business school have you completed?None1 year2 years3 years4 years5 yearsMore than 5 years03Do you have two years of secretarial/clerical work experience which has included significant public contact and computerized records maintenance?YesNo04Are you a current Seattle Public Schools classified SAEOP employee in a permanent FTE position?YesNo05Are you a current Seattle Public Schools classified SAEOP substitute?YesNo06Please summarize what best qualifies you for this position.Required QuestionSeniority levelSeniority levelEntry levelEmployment typeEmployment typeFull-timeJob functionJob functionAdministrativeIndustriesEducation Administration ProgramsReferrals increase your chances of interviewing at Seattle Public Schools by 2xGet notified about new Secretary jobs in Senior High School Farm, Western Australia, Australia.Lunchroom Assistant Manager - 5.5 Hrs/Day - Ingraham H.S (Cook, Server, Cashier)Senior High School Farm, Western Australia, Australia 3 months agoLange, Western Australia, Australia 6 days agoLange, Western Australia, Australia 1 week agoWe’re unlocking community knowledge in a new way. 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