Executive & Administration Support Officer
MATES WA is an independent charity that provides mental health and suicide prevention services to workers in the building and construction, and mining industries.
The MATES program includes general awareness and intervention skills training for construction workers, which increases the likelihood of people who are at risk of suicide being connected to help. The program also provides support for those identified as needing help through the MATES 24/7 helpline, and specialist Case Managers who provide professional suicide intervention and referral support to workers and their direct family members.
THE ROLE This is a varied role, supporting management and the team. This is a full-time position of 40 hours per week with a monthly RDO. Part-time could also be considered for the right applicant. The successful applicant will enjoy a diverse, progressive and high performance environment with a supportive and caring team. This role is a twelve month fixed term contract with probability of extension for the right person.
* Support the CEO, Business & Administration Manager, Operations Manager and the Marketing & Partnership Manager
* Telephone response for the office
* Data entry for training activities and generation of certificates
* Coordination and scheduling of individuals and team activities
* Proofreading and formatting of documents
* Collation of reporting information and preparation of reports, including documentation design
* Collateral management for training and marketing, support in development of marketing initiatives, review and update of existing documentation
* Assistance in collateral maintenance & design
* Assistance in execution of marketing campaigns and the associated communications
* Supporting industry organisations with fundraising activities and initiatives
* Event support at MATES and external industry related events
* Supporting planning and outputs of marketing related activities, collation of content for promotional productions
* Assisting with content for newsletters and communications for industry stakeholders
* Management of motor vehicle fleet
* Minutes of meetings
* Varied administrative and office support duties
* Reports to Business & Administration Manager and CEO
THE PERSON The successful candidate will have:
* Excellent written and verbal communication skills, with attention to detail and accuracy
* Familiarity with most of the Office suite of programs (Outlook, Word, Excel, Publisher and PowerPoint)
* Experience with packages like Canva or similar graphics applications
* Experience with LinkedIn and other social media platforms
* Exposure to engaging effectively with senior business stakeholders
* Strong time management and organisational skills
* A proactive attitude and collaborative spirit
* Training will be provided specific to the nature of the work of MATES, as well as ongoing skills development.
BENEFITS
* Strong multi-disciplined team
* Strong focus on Professional Development
* Generous salary packaging options as a NFP Charity
* Culture focused organisation
APPLICATIONS Applications must include a cover letter describing your experience in similar employment and your reasons for seeking the role and your CV/Resume. You must be able to provide at least two professional references on request.
INTERVIEW Interviews will commence in early January. This is an office based role located in Balcatta WA.
NOTICE Please do not contact MATES directly, only applications through the Seek site will be accepted.
QUESTIONS The following questions will be included in your application:
* How many years of graphic design experience do you have?
* How many years' experience do you have as an Administration Support Officer?
* How many years' experience do you have in social media marketing?
* Which of the following Microsoft Office products are you experienced with?
* Do you have experience in administration?
* Do you have a current Police Check (National Police Certificate) for employment?
* Which of the following statements best describes your right to work in Australia?
* Do you have data entry experience?
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