Administration Assistant - Offshore Virtual Assistants
We are seeking a detail-oriented and experienced Administration Assistant to manage post-construction cleanup jobs for our Australian client specializing in post-construction clean-up, helping builders across Victoria leave their construction sites spotless and ready for handover.
This role requires excellent organizational skills, proficiency in invoicing and booking systems (particularly ServiceM8), and the ability to ensure all steps of our administrative process are followed accurately.
Key Responsibilities:
* Manage client bookings regularly via ServiceM8, tagging the admin responsible.
* Send confirmation emails to clients upon booking.
* Coordinate the job schedule, ensuring timely bookings and adjustments as required.
Job Completion Process:
1. Monitor job status, ensuring the site team marks jobs as complete on ServiceM8.
2. Review and verify