Join the Faculty of Arts as a Faculty Operations Administration Officer, providing high-quality administrative support across Faculty-level operations.
This role is ideal for an organised, proactive administrator who enjoys coordinating activities, supporting senior leaders, and ensuring smooth operational delivery in a complex higher-education environment.
Salary Package:From $99,161 per annum (HEW Level 6) plus 17% superannuation + annual leave loading
Appointment Type:1 full-time, continuing position
Location:Faculty of Arts, Wallumattagal Campus, North Ryde
The Role
As the Faculty Operations Administration Officer, you will:
Provide general and transactional administrative support across the Faculty.
Support the Faculty Executive Director, Deputy Deans, Associate Deans and Heads of Department/School, including diary management, logistics, meetings, travel, and materials.
Coordinate committees – scheduling, agenda preparation, minute-taking, and follow-up actions.
Organise on- and off-site meetings including bookings, catering, transport and event logistics.
Update and maintain Faculty websites and administrative systems.
Respond to and triage enquiries about the Faculty's activities.
Provide coordination and administration for Faculty-related events.
Support Schools and Departments with administrative services as required.
Assist with improving administrative processes and practices.
Ensure compliance with EEO, WHS, and relevant professional standards.
About You
You are a supportive and proactive administrator who enjoys working in a dynamic, fast-paced environment.
You are highly organised, confident in managing multiple priorities, and comfortable working both independently and alongside others.
You communicate clearly, build positive working relationships, and take pride in delivering high-quality service.
You are someone who is ready to jump in wherever needed, eager to help, and committed to getting things done.
You bring a can-do attitude, a willingness to learn, and a genuine desire to contribute to the smooth and efficient running of the Faculty.
Your ability to stay calm under pressure, maintain strong attention to detail and work collaboratively with a wide range of stakeholders will be key to your success in this role.
Qualifications
A degree in Business Administration and/or relevant experience.
Demonstrated experience delivering high-quality administrative and/or executive support within a complex organisational environment (preferably in higher education), including supporting leadership teams.
Proven ability to coordinate multiple activities and priorities with minimal supervision while meeting tight deadlines.
Demonstrated experience providing high-quality customer service as well as the ability to work and communicate effectively with a diverse range of stakeholders.
Intermediate computer skills including Microsoft Office and a range of database management systems and applications.
Excellent attention to detail.
Demonstrated experience in developing and implementing administrative process improvement.
Demonstrated knowledge of finance and budgeting principles and practices with experience in budget administration, analysing data and working with financial systems and reporting.
To Apply
To be considered for this position, you must apply online by submitting your CV and a separate cover letter that demonstrates how you meet the selection criteria.
*** This position may be subject to Macquarie University's pre-employment screening requirements (i.e. national police check and/or a qualification check).
Note:Applicants must have valid work rights in Australia.
Role-specific inquiries:Please contact Letitia Baker, Operations Manager on
Applications close:Sunday 4 January **** at 11:59 p.m. (AEDT)
*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date.
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work.
We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community.
Flexible Work
At Macquarie, we believe that providing flexibility in when, where and how work is done, supports staff in managing personal commitments while optimising their work performance and contributions to the University.
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