Office Administrator
Tingalpa, Brisbane QLD
Full-time
About the Role
Join a close knit team and rapidly growing business, in a key support role working closely with technicians, clients, and the management team to ensure smooth day-to-day operations. You'll be responsible for coordinating jobs, managing schedules, and handling administration across service and project work.
Key Responsibilities
* Scheduling and coordinating service and installation jobs
* Liaising with clients, tenants, and property managers
* Managing job workflows and updates through ServiceM8 (or similar)
* Processing invoices, quotes, and purchase orders
* General administration and office support
* Maintaining accurate records and job documentation
* Liaising with external contractors, subcontractors and business support (accounting, bookkeeping etc.)
Skills and Experience
* 2–3 years' experience in an administrative or service coordination role (ideally within HVAC, construction, or similar)
* Experience with ServiceM8 (or similar job management systems)
* Excellent communication and organisational skills
* Ability to multitask and prioritise in a fast-paced environment
* High attention to detail and a proactive mindset
* A go-getter attitude — someone who takes initiative, solves problems, and gets things done without being asked
About the company
Our client is a forward-thinking air conditioning company in the high end residential and commercial space, servicing South East Queensland, specialising in installation, maintenance, and repairs across residential and commercial HVAC systems. They pride themselves on their responsiveness, attention to detail, and building strong relationships with our clients and partners. Due to continued growth, they are looking for a highly organised and proactive Administrator to join the team
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