About the Role
We are looking for a reliable, multi-faceted professional to manage our office operations and bookkeeping. This is an in-office role designed for someone who enjoys variety, handling everything from financial reconciliations to vendor management and general office support. You will be the central point of contact for our team and the primary person responsible for keeping our daily business functions running like clockwork.
Key Responsibilities 1. Finance & Bookkeeping (Xero)
* Accounts Payable/Receivable: Manage all invoicing, collections, and vendor payments.
* Reconciliation: Perform regular bank reconciliations and maintain an accurate general ledger.
* Monthly Payroll: Process monthly payroll and manage associated compliance, including tax and superannuation.
* Reporting: Assist in preparing monthly financial snapshots and data for year-end reporting.
2. Office & Vendor Management
* Vendor Liaison: Act as the primary point of contact for all office vendors, including insurance brokers, utilities, and facility services.
* Workspace Oversight: Ensure the office is well-stocked, organized, and professional.
* Administrative Support: Support leadership with document preparation, calendar management, and organizing team logistics using Google Workspace.
* Database Maintenance: Keep customer and internal records updated within HubSpot to ensure data accuracy across the business.
Skills & Qualifications
* Software Proficiency: Strong hands-on experience with Xero is a must. You should be comfortable working daily within Google Workspace and HubSpot.
* Systematic Thinking: You have a natural ability to create order out of moving parts and can manage multiple deadlines without losing track of the small details.
* Communication: Clear, professional verbal and written communication skills for dealing with both internal staff and external partners.
* Experience: 3+ years in a hybrid bookkeeping and administrative role.
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