Summary:
We are seeking a motivated and organised Receptionist/Office Administration Assistant to join our legal firm. This permanent, full-time position is essential for ensuring smooth daily operations and providing excellent customer service to our clients. The successful candidate will play a key role in maintaining the professional image of our office and supporting our legal team with administrative tasks.
Responsibilities:
* Greet clients and visitors in a professional manner, ensuring a welcoming atmosphere.
* Answer and direct phone calls, taking messages as necessary.
* Manage the scheduling of appointments and meetings for legal staff.
* Maintain and organise office files.
* Assist with the preparation of legal documents and correspondence.
* Maintain and update our CRM system
* Create and update files in the Legal software.
* Handle incoming and outgoing mail and deliveries.
* Perform general administrative tasks, including data entry and maintaining office supplies.
* Support the legal team with various tasks as required.
* Bring positive energy to the Team
Qualifications:
* High school diploma or equivalent; further education in administration or a related field is an advantage.
* Previous experience in a receptionist or administrative role is preferred but not essential.
* Strong organisational skills and attention to detail.
* Excellent verbal and written communication skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
* Ability to work independently and as part of a team.
* A professional and courteous demeanour.