Daily Organiser / Camp and Excursion Co-Ordinator - Ed Support Level 1-Range 4
Schools (Government)
Applications close Thursday 24 April 2025 at 11.59PM
Overview
Work type: Full time Salary: Salary not specified Grade: Ed Support Level 1-Range 4 Occupation: Administration/Secretarial Location: Western Metropolitan Reference: 1471695
Selection Criteria
1. SC 1: Demonstrated ability and experience in developing, implementing, monitoring and reviewing procedures that ensure efficiencies within the role.
2. SC 2: Demonstrated capacity to perform the role of daily organisation, communications and Camp / Excursion Co-Ordinator.
3. SC 3: Demonstrated highly developed problem solving and time-management skills including the ability to meet and exceed deadlines and display initiative and creativity.
4. SC 4: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communications skills.
5. SC 5: Possess the technical knowledge and expertise relevant to the position.
6. SC 6: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area and be able to maintain strict confidentiality at all times.
Role
Due to the nature of the Daily Organiser role, the hours of this position are 6.30am to 2.36pm Monday - Friday. School holiday attendance normally not required. Any additional required work will be negotiated with the Principal under a leave purchase arrangement.
The Camp and Excursions role will cover all aspects from beginning to end, covering all Department and School requirements, strictly adhering to policy and ensuring all necessary compliance items are achieved.
Range 4 is distinguished by providing expertise and/or professional leadership dealing with more complex issues requiring specialised support, the introduction of management responsibility and accountability for the delivery of professional support services.
The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration and operations.
Direction on targets and goals is provided, but the position will have some degree of latitude in determining how they are achieved.
Coordinate delivery of a range of support services across a school/s involving a range of work areas.
Manage the school/s budget involving liaison with school staff and the leadership team to ensure budget targets are met.
Management of staff to achieve the expected outcomes is a key responsibility.
Responsibilities
Daily Organiser
Cover classes on a day-to-day basis for 4 campuses. This includes but is not limited to:
1. Monitor the staff absence phone and emails regarding daily organisation.
2. Arrange alternative arrangements for classes that are unable to be covered by CRTs.
3. Meet, greet and induct relief staff upon arrival each day.
4. Ensure all casual staff have required qualifications and licences.
5. Liaise with IT staff on a needs basis to ensure relief staff have the I.T support needed.
6. Liaise with HR Manager/Finance staff for staff absence records and relief staff invoices.
7. Maintain accurate records of staff absence, replacement classes and CRTs for audit and payment purposes.
8. Engage Casual Relief Teachers through approved agencies or the local casual staffing pool (including induction and monitoring their performance).
9. Develop and maintain resources to support CRTs in their role (CRT handbook; ICT resources etc).
10. Work with the Business Manager to maintain CRT records and employment documentation.
11. Utilise Compass/email to communicate with staff regarding daily organisation.
12. Be present in the general office daily between 8.00am and 9.30am to meet with CRTs and manage schedule, equipment and key distribution prior to the start of the school day.
13. Ensure all relief staff have the required accreditation.
14. Other duties that may be required by the principal staff and the Business Manager.
Communications
1. Distribute Compass permission notes to classes as required.
2. Assist with event/excursion planning and resource collection as required.
3. Support the principal, assistant principals and the business manager with administrative support as required.
4. As an education support staff member, the range of duties may be expanded in the future in accordance with the ES Level 1, Range 4 general duties.
Oversee coordination of camps and excursions for 4 campuses.
1. School council approval paperwork and coordination.
2. Liaise with teachers who organise alternative timetabled programs eg; excursions, incursions, camps etc.
3. Create custom classes on Compass when needed for events and camps.
4. Provide support to school events which require alterations to normal daily operations.
5. Co-ordinate camp packs for staff including all paperwork, permission/medical forms etc.
6. Book transport.
7. Co-ordinate staff requirements.
8. Assist camp leader with preparation for all camp related issues eg. Venue, Catering, Transport.
9. Completing all Purchase Orders.
10. Confirm staffing and co-ordinate TIL payments.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au.
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available.
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.
Applicants for positions of special schools and special development schools holding an approved special education qualification is desirable but not a pre-requisite for this position.
Location Profile
Warringa Park School is a specialist school located in Hoppers Crossing. The school population is drawn from the City of Wyndham and caters for students aged 5 to 18 years who have a diagnosed intellectual disability ranging from mild to profound. Warringa Park is a P-12 school organised around the three stages of learning - the lower, middle and upper years. The Victorian Pathways Certificate (VPC) is offered in the later years. Our school currently has an enrolment of 704 students situated over four campuses. Our Cayleys Road Campus, located in Werribee South, holds our Year 10-12 VPC students as well as a flexible learning program for our Year 7-12 students. A year 7 to 9 campus is situated on the grounds of The Grange P-12 College in Bethany Rd. Our new campus located at Polly Parade Tarneit opened in 2023 and caters for our foundation and lower primary students from Prep to Grade 3. Warringa Park School promotes and values excellence in education for students with additional learning needs. There is collective efficacy amongst teaching staff that all students in our school can learn and want to learn and by working together we can make a difference to their learning achievements. The school provides a balanced and personalised curriculum where improved learning outcomes in English, Mathematics and Science are seen as integral to the achievement of successful post school options. The learning growth of students is charted using ABLES and The Victorian Curriculum. A high level of student engagement and improved student learning is being achieved by integrating eLearning into teaching and learning practice. Our school prides itself on our work within the science and technology curriculum. Warringa Park School is a 1:1 iPad school and is one of 24 schools selected nationwide as an Apple Distinguished School. Our purpose is to provide a stimulating, safe, challenging, and flexible learning environment where student achievement is acknowledged and celebrated. The school provides facilities and centres of learning which are spacious, bright, and well-resourced to meet the needs of the 21st century learner. There is a strong focus on student well-being and building effective home school partnerships.
Applications close Thursday 24 April 2025 at 11.59PM
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