Hunter New England Local Health District
Reference number
REQ631727
Occupation
Administration and Clerical
Work type
Full-Time
Location
Newcastle, Hunter & Region
Salary
$83, $85,530.07
Closing date
16 February 2026 at 11:59pm
Join Our Medical Administration Team — Supporting the Doctors Who Support Our Community
Remuneration:
$ $ Superannuation + Salary Packaging
Employment Type:
Permanent Full Time
Position Classification:
Medical Administration Officer / JMO Coordinator
Hours Per Week:
38
Location:
Hunter New England Local Health District
Requisition ID:
REQ631727
Applications Close:
Monday 16th February 2026
About The Service & Team
This role sits within the Medical Administration workforce of Belmont Hospital, Hunter New England Local Health District, supporting Junior Medical Officers across our facility. You'll work closely with Medical Officers, clinical leaders, workforce teams and fellow administrators to ensure Junior Medical Officer's (JMOs) are rostered, supported, and able to deliver safe, high-quality patient care.
The team culture is collaborative, professional, and supportive. You'll be joining a group that values accuracy, clear communication, shared problem-solving, and mutual respect. We understand the pressures of medical workforce coordination and work together to support each other through busy periods, roster changes, and competing priorities.
About The Role
As a
JMO Coordinator
, you play a critical behind-the-scenes role in keeping medical services running smoothly. Your work directly supports doctors on the floor and contributes to patient safety and service continuity.
A Typical Day May Include
* Coordinating and maintaining JMO rosters for allocated specialties or services
* Accurately entering shifts and changes into HealthRoster
* Liaising with the Locum Management Unit to arrange locum cover when required
* Coordinating travel and accommodation for locums and visiting medical staff
* Responding to enquiries from JMOs, senior medical staff, and internal stakeholders
* Maintaining accurate records and ensuring compliance with awards, policies and procedures
Outside of the PD, this role requires adaptability and sound judgement. You'll often be balancing competing priorities, responding to last-minute changes, and finding practical solutions in a fast-paced environment.
About You
You're an organised, detail-focused administrator who enjoys working in a role where accuracy and communication really matter. You're comfortable juggling multiple tasks, confident dealing with clinicians, and calm under pressure.
You'll Bring
* Strong administrative and organisational skills
* Excellent attention to detail and a high level of accuracy
* The ability to manage multiple priorities in a busy environment
* Clear, professional communication skills
* A collaborative, team-focused approach
* Willingness to learn and adapt to medical workforce systems and processes
Experience in medical administration or rostering is highly regarded, but not essential. What matters most is your reliability, problem-solving mindset, and commitment to supporting clinical services.
Support, Training & Development
You won't be expected to know everything on day one. You'll receive:
* Structured onboarding and buddy training
* Hands-on, on-the-job training with experienced team members
* Ongoing support from senior administration staff and managers
* Access to My Health Learning and other professional development opportunities
We're committed to helping you grow your skills and confidence in medical administration and workforce coordination.
Why Join Us?
This is a role where your work truly makes a difference. You'll gain valuable experience in medical workforce coordination, build strong relationships across clinical teams, and be part of a supportive and knowledgeable administration team.
If you're looking for a meaningful administrative role with variety, responsibility, and room to grow — we'd love to hear from you.
Need more information?
About Applying For This Position
For role related queries or questions contact Vanessa Fellows on
Information For Applicants
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact for confidential support to ensure an equitable, barrier-free application process.
An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
This position is full time; however, part time/job share arrangements may also be considered.
To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit:
Stepping Up Website
is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit:
This is a Category A position.
Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category A positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
Salary Packaging:
is beneficial to most Hunter New England Health employees and may increase your take-home pay Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. by contacting SalaryPackagingPLUS via or
Hunter New England Health employees may be
eligible for a range of
benefits
such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.
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